Technical Writer

Kaiva Tech, LLC is seeking a part-time Technical Writer for a remote position. The role supports the Office of Integrated Food Safety System Partnerships (OIFSSP), which leads the FDA Human Foods Program’s efforts to strengthen an integrated food safety system among federal, state, local, territorial, tribal, and international agencies.

About the role

The technical writer will develop, revise, and maintain documentation for operational and programmatic requirements, with a primary focus on the Better Regulatory Inspections for Dynamic Government Efficiency (BRIDGE) and Time/Temperature Control for Safety (TCS) retail food program. Responsibilities include creating and editing briefing materials, guidance documents, training materials, technical reports, standard operating procedures, and educational resources, as well as communicating technical and regulatory information to diverse stakeholders.

Responsibilities

• Edit, review, and proofread regulatory, technical, policy, procedural, and administrative documents for accuracy, clarity, consistency, grammar, and compliance with organizational standards.
• Ensure documents conform to applicable federal regulations, agency directives, legal requirements, and established editorial style guides.
• Verify consistency of terminology, formatting, citations, references, numbering, and document structure across complex documentation sets.
• Collaborate with subject matter experts (SMEs), program managers, and technical staff to clarify technical content and regulatory requirements.
• Translate complex technical and regulatory information into clear, concise, and audience-appropriate language without altering technical accuracy or legal intent.
• Review documents for completeness, logical organization, readability, and alignment with intended purpose and audience.
• Maintain document quality throughout the review, revision, approval, and publication lifecycle.
• Apply version control and document management practices to ensure traceability, configuration control, and accurate revision histories.
• Manage multiple editing assignments simultaneously while meeting project deadlines.
• Ensure document compliance with accessibility and security requirements.
• Support document review cycles by incorporating stakeholder comments, reconciling conflicting feedback, and documenting editorial decisions.
• Conduct quality assurance reviews to identify inconsistencies, omissions, formatting errors, and compliance risks before publication.
• Develop, maintain, and update document templates, style guides, editorial standards, and writing best practices.
• Ensure consistency across related documents, including regulations, guidance documents, standard operating procedures (SOPs), manuals, reports, and technical specifications.
• Coordinate document routing, approvals, and publication activities using established workflows and document management systems.
• Verify the accuracy of cross-references, hyperlinks, appendices, figures, tables, and citations.
• Edit documents to ensure compliance with plain language principles while preserving technical integrity.
• Maintain confidentiality and appropriately handle sensitive, controlled, or proprietary information.
• Assist authors in interpreting editorial standards, formatting requirements, and document preparation procedures.
• Ensure published documents meet organizational branding, formatting, accessibility, and publication requirements.
• Perform additional technical writing, editing, and documentation support duties as assigned.

Requirements

• Minimum of three (3) years of progressively responsible experience as a Technical Writer, Technical Editor, Regulatory Writer, or Documentation Specialist.
• Experience editing and maintaining complex technical, regulatory, policy, procedural, or administrative documentation in a highly regulated environment (e.g., government, defense, healthcare, energy, or financial services).
• Demonstrated experience reviewing documents for compliance with organizational standards, regulatory requirements, and established style guides.
• Experience collaborating with subject matter experts (SMEs), program managers, and cross-functional teams to develop and refine technical documentation.
• Experience managing multiple document review cycles, incorporating stakeholder feedback, and meeting competing deadlines.
• Experience using document management systems, version control processes, and collaborative editing tools.
• Experience supporting document lifecycle management, including drafting, review, and approval.
• Experience maintaining document consistency across large documentation sets, including regulations, policies, procedures, manuals, guidance documents, and reports.
• Experience applying plain language principles while preserving technical accuracy and intent.
• Proficiency in Microsoft Office Suite, particularly Microsoft Word’s advanced editing, formatting, and document comparison features.

Work Environment

• Contractor is responsible for providing all equipment, software licenses, internet service, and other resources necessary to perform the work, unless otherwise provided by the client.
• Must provide and maintain a reliable personal laptop or desktop computer capable of supporting the duties of the position.
• Must have a licensed version of Microsoft Office (including Microsoft Word, Excel, Outlook, and PowerPoint).
• Must have reliable high-speed internet access to support remote collaboration and timely completion of assignments.
• Must be proficient in using common collaboration and communication platforms (e.g., Microsoft Outlook, Microsoft Teams, SharePoint, or other client-approved tools).
• Must maintain a professional remote work environment that supports confidentiality and the secure handling of sensitive or controlled information.