Talent Support Coordinator

Essential Job Duties

• Responsible for prompt initiation, coordination and communication of the various stages in the new hire work flow while simultaneously processing multiple case files and requests.
• Interface with multiple systems and functional stakeholders, spotting exceptions and potential causes of delay.
• Initiate timely, appropriate actions throughout processing of each case to ensure expedient, accurate completion and a quality experience to new Oxy employees.
• Utilize the Workday system to create offer letters and accomplish all aspects of the pre-employment phase of Oxy’s New Hire Program.
• Pre-employment screening: Initiate Background Investigations, screen reports and coordinate issues with HR. Initiate and communicate results of Medical/Drug Screenings. Complete candidate processing in accordance with all screening outcomes.
• Responsible for timely and compliant I-9 completion. Review and verify I-9 forms and identity documents for accuracy. Conduct remote meetings with employees to complete the verification process. Assist in completing I-9 reverifications, as needed.
• Administer, update and further develop the new hire components of our SharePoint team site.
• Evaluate and recommend improvements in the Workday process.
• Participate in New Hire projects, as needed.

Required Qualifications

• High school diploma.
• Minimum 2 years of Human Resources experience preferred.
• Available and willing to work overtime to meet project demands.
• Proficiency in Microsoft applications (such as Word, Excel, PowerPoint and Outlook).
• Strong interpersonal and communication skills (both oral and written).
• Strong attention to detail with solid analytical abilities and sharp organizational skills.
• Ability to multitask in a fast-paced environment with minimal supervision.
• Ability to handle sensitive information with discretion and tense circumstances with composure.
• Ability to thrive in a team and service-oriented environment.
• Excellent time management and organization skills.