TALENT ACQUISITION PROGRAM COORDINATOR

What You'll Do

• Reporting & Analytics
  • Update and maintain Talent Acquisition reports and dashboards, including headcount, open positions, hiring activity, and recruiting progress.
  • Compile and distribute recruiting metrics, hiring updates, and status reports.
  • Absorb and validate data, ensuring reporting accuracy.
  • Track hiring activity and provide reporting support for leadership meetings.
  • Support analysis of recruiting trends and hiring outcomes.
• Process Improvement & Project Support
  • Document recruiting workflows and maintain process documentation.
  • Identify process inefficiencies and gather feedback from recruiters and hiring managers.
  • Partner with HRIS to support process improvement and automation initiatives.
  • Assist with testing and implementation of process enhancements.
  • Track project milestones, action items, and deliverables.
  • Support the Head of Talent Acquisition with departmental projects and strategic initiatives.
• Vendor & Recruiting Resource Coordination
  • Monitor and track vendor utilization.
  • Serve as a point of contact for recruiting vendors and external partners.
  • Cook and communicate with vendors and support activities.
  • Support administration of recruiting resources and external partnerships.
• Interview & Candidate Experience Coordination
  • Coordinate interview scheduling for priority and hard-to-fill positions.
  • Manage interview logistics and communications between candidates, recruiters, and hiring teams.
  • Support initiatives aimed at enhancing the candidate experience.
• Recruiter Enablement & Team Support
  • Coordinate Talent Acquisition team meetings, training sessions, educational opportunities, and knowledge-sharing activities.
  • Maintain meeting notes, action items, and follow-up activities to support team accountability and project progress.
  • Maintain team resources, templates, guides, and process documentation.
  • Assist with onboarding activities for new Talent Acquisition team members.
  • Communicate updates related to recruiting processes, tools, and resources.
  • Track participation in team training and development activities.

Requirements

• Required Qualifications
  • Bachelor's degree or equivalent combination of education and relevant experience preferred.
  • Experience supporting recruiting, human resources, talent acquisition operations, program coordination, or related administrative functions preferred.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Exceptional attention to detail and commitment to data accuracy.
  • Strong written and verbal communication skills.
  • Ability to work independently in a remote environment while collaborating effectively across teams.
  • Experience coordinating projects, meetings, schedules, and program activities.
• Technical Skills
  • Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
  • Experience creating and maintaining reports, spreadsheets, and presentations.
  • Familiarity with HRIS, applicant tracking systems (ATS), or workforce-related systems preferred.
  • Ability to learn new systems, tools, and processes quickly.
  • Comfortable working with data, reporting, and documentation.

Physical Requirements/Work Environment

• Constant interpersonal skills, teamwork, and customer service.
• Frequent creativity, mentoring, presentations/teaching.
• Occasional decision making and independent judgment or action.
• Reading, speaking, writing, and understanding English.
• While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms.
• This position requires a virtual home-office environment, working remotely.
• The role routinely uses standard office equipment such as computers and mobile devices.
• Travel is required to support OCHIN’s business requirements for Go-Live installations or training which may require travel by air, vehicle, or train.

Work Location and Travel Requirements

• OCHIN is a 100% remote organization with no physical corporate office location.
• Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations.
• Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work From Home Requirements

• Ability to work independently and efficiently from a home office environment.
• High Speed Internet Service.

Base Pay Overview

Salary Description Min: $56,347; Mid: $84,521; Max: $112,695.