Talent Acquisition Coordinator - Part Time

POSITION SUMMARY

This position supports the work of YMCA of the Rockies, which operates mission-based family and group conference and retreat centers serving more than 225 thousand guests annually across the Association.

About the role

• Supports the hiring lifecycle from candidate selection through onboarding, including ATS and HRIS updates, pre-onboarding documentation, required pre-employment screenings, and hiring record accuracy within established timelines.
• Administers the Applicant Tracking System (ATS) and processes new hire information into the Human Resources Information System (HRIS), maintaining accurate and complete hiring records.
• Collaborates with Human Resources and department leaders to ensure the timely and accurate completion of hiring activities.
• Assists with candidate interviews as needed, including scheduling, preparation, documentation, and follow-up support.

Essential Functions

• Coordinate the hiring process from candidate selection through onboarding, including ATS and HRIS updates, pre-onboarding documentation, required pre-employment screenings, and hiring record accuracy within established timelines.
• Administer the Applicant Tracking System (ATS) and process new hire information into the Human Resources Information System (HRIS), maintaining accurate and complete hiring records.
• Criminal Background Checks (CBC), Motor Vehicle Record (MVR) screenings, employment verifications, and other required pre-employment screenings.
• Prepare, process, and assign pre-onboarding documentation in accordance with organizational policies and procedures.
• Maintain confidentiality of applicant and employee information while ensuring compliance with organizational policies, employment laws, and accreditation standards.
• Generate hiring reports, operational metrics, and status updates to support workforce planning, compliance, and departmental decision-making.
• Develop, maintain, and update Standard Operating Procedures (SOPs), workflow documentation, and operational resources for the Talent Acquisition function.
• Provide guidance and training to Hiring Assistant(s) on Talent Acquisition systems, hiring procedures, and operational best practices.

Requirements/Qualifications

• High school diploma or equivalent.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
• Strong verbal, written, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to learn and effectively use Applicant Tracking Systems (ATS), Human Resource Information Systems (HRIS), and other technology platforms.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive applicant and employee information.
• Strong customer service skills with the ability to provide professional support to applicants, hiring managers, and team members.
• Ability to follow established procedures while identifying opportunities to improve efficiency and accuracy.
• General Ymca Of The Rockies Requirements: Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility, and Faith in all functions; Uphold the YMCA of the Rockies Mission, policies, and programs; Possess and demonstrate excellent customer service skills; Support the YMCA of the Rockies safety program; Promote safe work practices and a safe environment for guests, members, and staff; Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community; Attend required abuse risk management training and report suspicious or inappropriate behaviors and policy violations; Commitment to diversity, equity, inclusion, and antiracism is required.
• Must meet acceptable criminal background check standards.
• All other duties as assigned.

Work Environment & Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The work environment is primarily an office setting with regular use of computers, phones, and video conferencing tools.
• The position involves periods of sitting, standing, and occasional lifting or carrying items up to 25 pounds (such as recruitment materials or event supplies).
• The noise level in the work environment is generally moderate, consistent with standard office activity.
• This position requires the ability to communicate effectively in person and through digital platforms in a professional, inclusive, and accessible manner.

Environmental Sustainability

• Collaborate support organizational environmental sustainability goals through regular and effective collaboration and communication with sustainability leadership.

Additional Information

• YMCA of the Rockies is a Praesidium-accredited organization. Our hiring process reflects the values and standards of Praesidium and other accredited organizations.
• Note: Employees are held accountable for all duties of this job.