Talent Acquisition Coordinator

About the role

Hybrid role based in Mechanicsburg, PA at our Home Office. Schedule: in-office Monday and Friday, remote Tuesday through Thursday.

Responsibilities

• Work hand-in-hand with the Vibra Travels talent acquisition and HR teams to facilitate the recruiting process.
• Assist the onboarding team through the onboarding process and work on special projects as assigned.
• Advertise system-wide open positions, including posting to various job boards.
• Maintain accurate candidate records and documentation in the applicant tracking system; create requisitions, post openings in a timely manner, and run reports from the database as needed.
• Identify and help implement opportunities to enhance the recruiting process.
• Coordinate open houses, career fairs, on-site interviews, and other recruiting events.
• Assist with interview scheduling for searches as assigned by the talent team.
• Support onboarding of new employees, ensuring all required paperwork is complete and personnel files meet required standards.
• Perform HR facility-based onboarding activities, including obtaining HR-related computer access and training for ATS and HR systems (ICIMS, Labor Edge, DISA, Skill Survey).
• Troubleshoot and assist with system uploads on HR applications as required.
• Screen applicants for support-level staff positions (e.g., RN, LPN, CNA, Therapy, and Allied clinical if needed) as assigned.
• Source for difficult-to-fill positions as assigned by the talent team, including conducting and tracking resume searches on external job boards.
• Perform administrative/clerical functions such as job postings, faxing, filing, photocopying, processing invoices, and other duties as needed.
• Provide administrative support to the senior HR team for offer letters, turnover reports, appointments, and other duties as assigned.
• Support compliance efforts by compiling reports and communicating with hospitals as assigned.
• Manage phone calls and email inquiries from candidates and vendors regarding the recruitment process; escalate or direct calls when necessary.
• Act as a dependable point of contact for the recruiting team, utilizing effective communication and follow-through.
• Stay current with literature, techniques, and regulatory requirements related to the position; maintain updated methodology and tools.

Requirements

• Bachelor’s degree in a related field or equivalent combination of experience and education.
• Minimum of one (1) year of experience conducting recruitment-related activities; 2+ years preferred.
• Previous experience in a healthcare setting preferred.
• Experience working with applicant tracking systems (ATS) preferred.
• Experience running resume searches and placing online ads highly desirable.
• Strong communication and organizational skills.
• Ability to project a professional image and make independent decisions when circumstances warrant.
• Knowledge of regulatory standards and compliance requirements.
• Working knowledge of computer and software applications used in job functions.
• Freedom from illegal use of and effects of use of drugs and alcohol in the workplace.

Benefits

• Medical PPO high and low deductible plans / HSA options as well as HMO options in some markets.
• FREE prescription plans.
• Dental and Vision coverage.
• Life insurance.
• Disability Benefits.
• Employee Assistance Plan.
• Flex Spending plans, 401K matching.
• Additional Critical Illness, Accident, and Hospital plans.
• Company discounts for mobile phone service, electronics, cell phones, clothing, etc.
• Pet Insurance.
• Group legal – provides legal assistance with personal legal matters.
• Tuition and continuing education reimbursement.
• Work-life balance initiatives.