Talent Acquisition Coordinator

About the Role

The Talent Acquisition Coordinator will manage scheduling activities within the Talent Acquisition department, primarily supporting corporate, supply chain, field, and distribution center candidates. This role oversees the administrative components of the hiring process and requires a highly organized, detail-oriented professional capable of managing complex executive schedules—both in-person and virtual—while maintaining confidentiality and efficiency.

Responsibilities

• Coordinate and manage complex scheduling for interviews, meetings, and other appointments with internal and external stakeholders.
• Schedule and confirm interviews for candidates at various stages of the recruitment process, ensuring alignment with interviewer and leader availability while maintaining excellent candidate care.
• Arrange travel and accommodations for candidates as needed, ensuring efficient logistics and budget tracking.
• Arrange assessments for candidates, communicate details to the recruiting team, schedule follow-up calls promptly, and track expenses for budget purposes.
• Manage central inbox(es) as a primary point of contact for recruiters, candidates, administrative assistants, and hiring managers regarding scheduling and interview logistics, providing timely updates and resolving conflicts.
• Assist in coordinating the new hire orientation process and weekly I9 verification for all new hires.
• Maintain accurate records of interview schedules, candidate interactions, and feedback within the applicant tracking system (ATS) and other relevant databases.
• Assist in developing and refining scheduling processes to enhance efficiency and improve candidate experience.
• Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met and scheduling conflicts are minimized.
• Work closely with the Talent Acquisition team and other departments to ensure seamless coordination of executive schedules and recruitment activities.
• Assist with the collection, coordination, and distribution of metrics, analytics, and reporting.
• Demonstrate the company’s Core Values by fostering trust and respect, collaborating across teams, and delivering effective results under tight deadlines.

Requirements

• Associate’s or bachelor’s degree in Human Resources, Office Management, or Business Management preferred.
• 2–5 years of administrative experience or coordinator-level support for multiple managers or business units.
• Talent acquisition or human resources experience in the Retail industry preferred.
• Prior experience supporting executive-level professionals preferred.
• High level of integrity and ability to handle sensitive and confidential information professionally.
• Superior written and verbal communication skills.
• Strong interpersonal skills; ability to build partnerships with all levels of management and business partners.
• Exceptional time management, prioritization, organizational, and follow-up skills with strong attention to detail.
• Proactive problem-solving skills; ability to work independently and take initiative.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Benefits

• Competitive wages and flexible hours.
• Associate discount.
• Medical, dental, and vision coverage.
• Life and disability insurance.
• Paid time off and paid holidays for full-time associates.
• 401(k) plan.
• Training and development opportunities.

Pay

Hourly pay range: $20.50 – $27.00 (minimum to mid-point). Individual pay decisions will be based on qualifications, education, job-related skills, relevant experience, and geographic location.

Schedule

Full-time, hybrid role.