System Administrator III

This position functions as a high-level, confidential Administrative Assistant to both the Public Relations Director and the Public Information Officer of Municipal Light & Power.

Example of Duties

• Provides support as an administrative assistant to the Public Relations Director and staff on a variety of community relations activities.
  • Maintains sponsorship and contribution records;
    • Preparing and tracking purchasing requisitions;
    • Performing and reconciling online purchases and procurement card transactions;
    • Ordering and maintaining inventory of promotional items and office supplies;
    • Preparation of travel related documents and expense reports.
  • Drafts responses to routine correspondence;
    • Aid in preparing utility newsletters;
    • Aid in preparation of annual report and various related communication materials.
  • Make arrangements for travel, briefings, meetings, etc.
    • Assists with supervision and coordination of volunteers for special events and projects.
    • Aids in writing of press releases on programs and schedules and responding to media requests.
    • Covers arrangements for various exhibits and displays.

Minimum Qualifications / Substitutions / Preferences

• Graduation from high school, GED or equivalent, plus five years work experience in office clerical and secretarial functions.
  • This position requires applicants to pass a standardized typing test with a speed of 35 words per minute net.
• Passing a standardized typing test with a speed of 35 words per minute net.
• Graduation from secretarial school, business college or vocational school with at least five (5) years clerical or secretarial experience; including prior experience working in a pubic relations or public informaton office.
• College coursework in journalism, communication, public relations or English also desirable.

Desirable Qualifications

• Graduation from secretarial school, business college or vocational school with at least five (5) years clerical or secretarial experience; including prior experience working in a pubic relations or public informaton office.
• College coursework in journalism, communication, public relations or English also desirable.
• Prior experience working in a public relations or public information office in a corporate or government agency.
• Prior experience using Microsoft Word and Excel.
• Experience working in a public relations office.

Additional Important Information

• Knowledge of principles, practices, and procedures related to the daily communication/media activity of a Public Relations office.
• Knowledge of various functions of multiple office systems and equipment.
• Ability to communicate effectively and proficiently orally and verbally with others; work cooperatively as a team member.
• Ability to write clear, concise public information material.
• Skill in handling inquiries efficiently and with discretion.

Notice

• In order to be considered for this position which requires skill to type at a net of 35 WPM net, applicants must document his/her typing speed on the application.
• If selected for an interview, applicants must provide a certified typing test, current within the past 12 months, prior to the time of interview.
• All qualified applicants selected for interview, shall complete and sign a Background Check Form at the time of interview.
• The background check will be conducted by the ML&P Human Resources Office prior to making the job offer to the successful candidate.
• A Background Check encompasses criminal history, verifying education and dates of employment.
• If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicants Alaska Drivers License and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states if the Alaska Drivers License was first issued within one year prior to application, documenting an acceptable driving history.
• The processing fee(s) are the responsibility of the selected applicant.
• Veterans Preference: Veterans who wish to be considered for interview preference as allowed in the Personnel Rules 3.30.031 D must attach a copy of their DD Form 214 to the application.
• The DD Form 214 must show an honorable discharge.
• Minimum Qualifications of the position must be met for preference consideration.
• All required certifications and licenses must remain current for the duration of employment.
• The MOA and ML&P is an EO and AA employer and complies with Title I of the ADA.
• The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
  • Health / Medical Benefits
  • Medical/Dental/Vision/AudioLife Insurance
  • Dependent Life Insurance
  • Short Term Disability
  • Long Term Disability
  • Flexible Spending Accounts – Health and Dependent Care
  • Health Savings Accounts
  • Retail: State of Alaska Public Employee Retirement System (PERS) Program
  • 401(k) and 457 Savings Plans
  • Employer Paid Benefits: Employee Assistance Program
  • Paid Leave Plan
  • 11 Paid Holidays

Required Question

• Do you possess a high school diploma, GED, or Equivalent?
  • Yes
  • No
• Do you possess a valid Alaska driver's license?
  • Yes
  • No
• Did you graduate from a secretarial school or business college?
  • Yes
  • No
• How many years of clerical experience do you have?
  • 0-4 Years
  • 5-10 Years
  • 11+ Years
• Do you have any experience working in a public relations or public information office in a corporate or government agency?
  • Yes
  • No
• Do you possess a college degree? (not required for the position)
  • Yes
  • No
• Have you taken courses in journalism, communication, public relations or English?
  • Yes
  • No
• Rate your typing speed. (If selected, a certified typing test, current within the past 12 months, is required for submission to ML&P HR Office prior to interview.)
  • 0-34 WPM Net
  • 35-54 WPM Net
  • 55+ WPM Net
• Do you possess previous experience using Microsoft Word and Excel?
  • Yes
  • No
• Have you worked for an electric utility?
  • Yes
  • No
• Do you have experience working in a public relations office?
  • Yes
  • No