Supply Specialist III (61035815)

Job Responsibilities

Affords assistance to shop foremen and crews in acquiring supplies, specifically preparing shopping carts for procurement of parts, materials, tools, and supplies necessary for maintenance operations and repair activities. Prepares quotes, compares prices, and coordinates purchasing activities according to organizational policies. Monitors and tracks purchase orders, deliveries, and vendor performance. Collaborates with vendors and suppliers to ensure prompt delivery of required materials. Maintains procurement documentation and records utilizing DOT-implemented software. Ensures timely payment of all purchases. Adheres to SCDOT policies regarding credit card purchases. Retains and stores all purchasing documentation such as invoices and receipts. Keeps within designated purchasing budget. Monitors fuel inventory and usage. Tracks fuel transactions and maintains accurate electronic records. Reconciles fuel usage reports. Manages fuel cards, including issuance, collection, replacement, and recordkeeping. Distributes fuel cards to authorized personnel and maintains documentation of card assignments. Investigates discrepancies and assists with audits related to fuel purchases and consumption. Monitors supervisor fuel card usage. Maintains precise and detailed inventory records for parts, tools, supplies, and equipment. Conducts routine inventory counts and identifies discrepancies. Monitors inventory levels to ensure operational readiness. Implements inventory control measures to minimize loss, waste, and theft. Orders uniforms for the entire maintenance department and keeps detailed records of distribution. Orders, issues, and tracks Personal Protective Equipment (PPE) for all Laurens Maintenance employees. Ensures the cleanliness and maintenance of the storage room area in compliance with OSHA safety and fire regulations. Issues parts and supplies to mechanics and shop personnel while maintaining accountability records. Ensures proper storage, labeling, and organization of inventory items. Manages concessions for employees. Maintains accurate time records for shop personnel and ensures all timekeeping is completed, reviewed, and submitted within established deadlines. Verifies timekeeping and work records for completeness and accuracy before submission or processing. Maintains and disposes of records in accordance with SCDOT policies. Operates shop software for all phases, including but not limited to shop tickets, work orders, preventative maintenance, and posting of shop parts to tickets. Assists with emergency and inclement weather operations. This may involve being available for extended working hours, including 12-hour shifts.

Minimum And Additional Requirements

A high school diploma and six (6) months of work experience directly related to the area of employment; or an approved acceptable equivalence. Physical demands include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

Additional Comments

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. Benefits For State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Required Information

• Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
• Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
• Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed.
• What class driver's license do you possess?
• If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation.
• If you were referred by a current SCDOT employee, what is their name?
• I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application. Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement.
• My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement.