Supply Specialist III (61035815)

Job Responsibilities

• Assists shop foremen and crews in procuring supplies, including preparing shopping carts, obtaining quotes, comparing prices, coordinating purchasing activities, tracking purchase orders, deliveries, and vendor performance.
• Maintains procurement documentation and records using DOT-implemented software.
• Ensures all payments are made in a timely manner.
• Fulfills credit card purchases according to organizational policies.
• Retains and stores all purchasing documentation such as invoices and receipts.
• Monitors fuel inventory and usage, tracks fuel transactions, and maintains accurate electronic records.
• Reconciles fuel usage reports and manages fuel card issuance, collection, replacement, and recordkeeping.
• Distributes fuel cards to authorized personnel and maintains documentation of card assignments.
• Investigates discrepancies and assists with audits related to fuel purchases and consumption.
• Maintains accountability of supervisor fuel cards.
• Orders uniforms for the entire maintenance department and keeps detailed records of distribution.
• Orders, issues, and tracks Personal Protective Equipment (PPE) for all Laurens Maintenance employees.
• Maintains the cleanliness of the storage room area in accordance with OSHA safety and fire regulations.
• Issues parts and supplies to mechanics and shop personnel while maintaining accountability records.
• Maintains accurate and detailed inventory records for parts, tools, supplies, and equipment.
• Conducts routine inventory counts and identifies discrepancies.
• Maintains inventory levels to ensure operational readiness.
• Enforces inventory control measures to minimize loss, waste, and theft.
• Operates shop software for all phases, including shop tickets, work orders, preventative maintenance, and posting of shop parts to tickets.
• Assists with emergency and inclement weather operations, including being available for extended working hours and 12-hour shifts.
• Performs other related duties as assigned.

Minimum And Additional Requirements

• A high school diploma and six (6) months of work experience directly related to the area of employment; or an approved acceptable equivalence.
• The physical demands for the essential functions include sitting or standing at a desk for an extended periods and working on a computer.
• May be required to lift up to 30 lbs.
• May be required to work outside normal business hours.

Additional Comments

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.