Subcontract Administrator

About the role

The successful candidate will report to the Subcontracts Manager and will award purchase orders and subcontracts for materials and services as required to support operations at AEDC.

Responsibilities

• Gathers and compiles data essential to the formation and administration of subcontracts.
• Performs bidder prequalification, bid solicitation, bid analysis, negotiation and award of subcontracts (including engineered material / equipment installation) and other subcontracts platforms, such as master and basic ordering agreements.
• Reviews scope requirements prepared by requisitioning organization.
• Performs administration of subcontracts including but not limited to change management, invoicing, performance, interface with internal technical representative, and close-out.
• Communicate with subcontractors to achieve required services and meet project needs.
• Perform reviews of labor requirements (such as Service Contract Act & Davis-Bacon), monitor areas of subcontract performance and resolution of invoices and non-conformances.
• C conducts investigations and inquiries into specific subcontract problems and provide assistance in claims research.
• Maintains working relationships with project subcontracts personnel and project discipline personnel in order to perform assigned duties.
• Maintains working relationships with subcontractors involved with the performance of assigned tasks.
• Prepares, maintains and monitors project bidder’s lists, ensuring input is received from all acquisitions functions and other operational groups.
• Forms, issues, administers, and closes out subcontracts (including blanket orders).
• Communicates with subcontractors to achieve required service, meet project needs, and resolution of discrepancies.
• Directs negotiations in the commitment of Subcontracts, following review and approval of the proposed negotiating plan by the designated supervisor.
• Maintains requirements associated with Service Contract Act, Davis Bacon Act, and Risk and Liability.

Requirements

• Bachelor’s degree from an accredited university in Business Management or related discipline
• 2 years of purchasing/subcontract experience. In lieu of a degree, 6 years of purchasing/subcontracts experience.
• Must be able to obtain and maintain a security clearance.

Qualifications

• Basic understanding of the Federal Acquisition Regulation
• Proficiency and experience in the formation and administration of subcontracts.
• Proficiency in all phases of subcontracts including knowledge of and skill in communicating effectively with suppliers/subcontractors, bidder prequalification, preparation of bidders lists, compilation of bid requests, knowledge of applicable commercial legislation, negotiation of contracted terms and conditions, and award of commitments.
• Proficiency in the administration of commitments, monitoring subcontractor performance, associated labor laws, and the resolution of claims and disputes.

Skills

• Strong communication skills
• Ability to manage multiple projects simultaneously
• Knowledge of federal procurement regulations
• Experience with contract administration
• Ability to work independently and as part of a team

Benefits

• Competitive salaries
• Continuing education assistance
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Pay

$66,000 - $91,000 / year at location Arnold AFB, TN

Schedule

Regular, Full Time