Subcontract Administrator

Primary Responsibilities

• Prepare, issue, and track subcontract agreements and related documents for awarded trade partners
• Cover subcontract execution from issuance through receipt of fully executed agreements
• Coordinate review of subcontract documentation for completeness and accuracy before execution
• Maintain subcontract logs and project contract files throughout the duration of each project
• Communicate directly with subcontractors regarding required documentation, insurance, executed agreements, and contract requirements
• Partner with Operations staff to ensure subcontract scopes align with project needs
• Support risk management by ensuring required contractual documentation is received and maintained
• Enter subcontract information into company accounting and project management systems
• Afford ongoing contract administration activities
• Maintain organized electronic project files and support document management initiatives

Candidate Qualifications

• Minimum of 2-5 years of experience in subcontract administration, construction administration, project coordination, or a related construction support role
• Strong understanding of construction documentation and subcontract processes
• Exceptional attention to detail and organizational skills
• Ability to prioritize and manage multiple projects simultaneously in a fast-paced environment
• Strong written and verbal communication skills
• Technology proficiency with Microsoft Office and DocuSign
• Experience with Viewpoint Vista, Vista Team, or similar construction management/accounting software
• Experience with ConsensusDocs or AIA contract documents
• Ability to collaborate effectively with project teams, accounting, and trade partners
• Professional, client-service mindset with strong follow-through
• Valid driver's license