Subcontract Administrator

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. Bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth.

About the role

The Subcontract Administrator will award and fully document requirements for commercial and non-commercial purchase orders and subcontracts in accordance with company procedures and federal acquisition regulations, ranging from the micro-purchase level and up.

Responsibilities

• Frequently develop subcontract models and templates for use in awarding firm fixed price, blanket purchase agreements, time and material, labor hour, and cost-type subcontracts for commercial, specialized materials, complex systems, facility modifications, and various services.
• Award purchase orders including build-to-print manufacturing requirements, interpreting fabrication drawings to identify the most effective and efficient procurement strategy and sourcing.
• Analyze market trends, follow up on orders placed, verify delivery, approve payment reconciliations, maintain necessary records, and conduct subcontractor performance assessments.
• Prepare request for proposal packages, evaluate proposals, and conduct negotiations of pricing and other provisions.
• Serve as a lead to train and mentor other mid-career and early-career procurement personnel.
• Participate in procurement-related enterprise management systems for business processes and for monitoring supplier performance.
• Support internal and external audit teams and agencies regarding procurement procedure compliance.
• Develop and lead source selection teams involving supplier qualification sourcing procedures, requirements definition, development of proposal evaluation criteria, and evaluation processes.
• Participate in the development and implementation of procurement policies and federal regulations.
• Contribute to the development and tracking of small business plans and goals.
• Take part in the initiation and performance of small business outreach activities aimed at increasing small business participation.
• Issue and administer subcontract task orders and perform data analysis and tracking associated with the subcontracts.
• Develop and maintain metrics and other required procurement and subcontracts reports.
• Initiate, negotiate, and execute Intercompany Work Authorization (IWA) Agreements and Non-Disclosure Agreements.
• Review, edit, and approve statements of work and task specifications for thoroughness and accuracy.
• Perform other duties as assigned.

Requirements

• Typically requires a bachelor’s degree in a related field and 15 years of experience.
• BA or BS degree in the appropriate discipline from an accredited four-year college or university program, plus nine years of applicable and progressive experience. Additional relevant education may be substituted for progressive experience.
• Knowledge of the Federal Acquisition Regulation (FAR), enterprise management systems, leadership, and communication skills.
• Must be proficient with Microsoft Office applications. Maximo application is preferred or similar application.
• Previous procurement experience working in NASA or a federal acquisition environment is preferred.
• Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position.
• Must be able to complete a U.S. government background investigation.

Work Environment

• Generally, an office environment, but can involve inside or outside work depending on the task.
• Work may involve sitting or standing for extended periods (90% of the time). May require lifting and carrying up to 25 lbs. (5% of the time).
• Standard office equipment (PC, telephone, printer, etc.).
• Regular attendance in accordance with the established work schedule is critical. Ability to work outside the normal schedule and adjust to meet peak periods and surge requirements.
• Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.

Schedule

9/80 work schedule (every other Friday off), when applicable.

Benefits

• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement benefits (including 401(k) matching).
• Educational reimbursement.
• Parental leave.
• Employee stock purchase plan.
• Tax-saving options.
• Disability and life insurance.
• Pet insurance.
• Onsite cafeteria (breakfast & lunch).

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.