Subcontract Administrator

About the role

Day & Zimmermann Maintenance and Construction (DZMC) is dedicated to making life easier for plant owners in the Power, Chemical, and Industrial markets. With a wide range of capabilities and extensive industry experience, we deliver innovative solutions and seamless processes that manage all aspects of the plant life cycle. We are the #1 maintenance services provider in the United States.

Responsibilities

• Collaborate with the Supply Chain Director and project teams to develop comprehensive Subcontract Strategy and Plans that support detailed program schedules and accurate cost estimates.
• Support labor cost estimation including Davis-Bacon Act (DBA) determinations, proposal development, and attend supplier and project meetings to maintain alignment with project requirements and client expectations.
• Manage and administer every stage of the subcontract process: crafting the Recommended Bidder's List (RBL), issuing Requests for Quotes (RFQs), evaluating received bids with Competitive Bid Evaluations (CBE), negotiating terms effectively with suppliers, issuing Purchase Orders (POs), managing change orders, and overseeing subcontract closure with precision.
• Maintain up-to-date Project Status Reports that reflect current RFQ statuses, subcontractor data, committed delivery timelines, and receipt of subcontract deliverables, ensuring transparency and informed decision-making.
• Exercise expert negotiation skills to secure favorable pricing and terms from subcontractors, address bid clarifications promptly, identify risks proactively, and build strong, trusting relationships with subcontractors and internal stakeholders alike.
• Drive inclusivity by engaging and fostering relationships with a diverse range of subcontractors, supporting our commitment to diversity and supplier inclusion.
• Communicate consistently and promptly with Supply Chain Management and Project Managers regarding any issues that may affect project schedules or deliverables, contributing to risk mitigation and project continuity.
• Actively participate in key project meetings such as Kick Off and Project Status meetings to stay informed on project dynamics and contribute valuable insights from a subcontract administration perspective.

Requirements

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Business, Supply Chain or related field
• 5+ years of relevant experience

Qualifications

• Exceptional ability to manage multiple priorities in a fast-paced, matrixed organizational structure, demonstrating effective workload management and responsiveness to both internal and external customer needs.
• Highly developed interpersonal skills, with a strong capacity to communicate clearly and professionally both verbally and in writing; adept at building and maintaining collaborative relationships.
• Strong analytical and decision-making competencies, enabling insightful evaluation of bids, risks, and subcontract terms to support optimal project outcomes.
• Proficiency with Microsoft Office Suite and SAP systems, demonstrating the capability to leverage technology for efficient subcontract administration and data management.
• Experience navigating the complexities of Engineering, Procurement, and Construction (EPC) projects and Government contracting, providing familiarity with regulatory requirements and contract nuances unique to these sectors.

Skills

• Expert negotiation skills
• Strong analytical and decision-making competencies
• Proficiency with Microsoft Office Suite and SAP systems
• Experience with EPC projects and Government contracting

Benefits

• Competitive salary range: $76,640 - $114,960
• Comprehensive benefits package including medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs

Pay

The salary range for this role is $76,640 - $114,960. This is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including but not limited to experience and geographic location.

Schedule

This role requires travel of 10%. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

Essential Functions

• Visual acuity
• Pushing or pulling
• Balancing
• Manual Dexterity
• Stooping
• Grasping
• Reaching
• Feeling
• Lifting motion or lifting objects more than 0 pounds
• Climbing
• Walking
• Hearing
• Talking
• Kneeling, crouching or crawling
• Capacity to think, concentrate and focus over long periods of time
• Capacity to write complex documents in the English language
• Capacity to read complex documents in the English language
• Capacity to express thoughts orally (accurately, quickly and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to wear a mask, respirator, bullet proof vest, or other equipment
• Ability to regularly perform all job functions at Company’s office or work site
• Capacity to withstand environmental conditions (extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)

Diversity, Inclusion & Equal Employment Opportunity

Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws.