Student Project Coordinator

About the role

The ASU Outreach Hub is dedicated to connecting more constituents in impactful ways using data-derived insights, integrated and collaborative approaches and advanced outreach techniques in support of the ASU Public Enterprise. The Marketing Solutions team at the ASU Outreach Hub is looking for a methodical, organized and highly motivated Student Project Coordinator to assist with the day-to-day tasks that make our team run.

Responsibilities

• Enters and maintains project timelines in project management system (we use Wrike) as directed by the Assistant Project Manager
• Creates and maintains job folders on the server (or OneDrive)
• Affords assistance in the routing and approval of materials
• Attends and takes notes at project start meetings when necessary
• Updates job status in Wrike and ensures that all final files have been uploaded
• Affords assistance in handling invoicing for internal colleagues and follows up as necessary
• Develops and affords assistance with documentation of processes
• Manages closeout process of all projects
• Collections, categorizations, and tracking of projects through reporting or other processes
• Delivers all print projects to designated colleagues
• Other duties as assigned

Qualifications

• Methodical approach to prioritization and organization and ability to develop, track and manage projects
• Highly organized and able to work efficiently on multiple projects with tight deadlines
• Knowledge of departmental workflow process
• Collaborative style, combined with the ability and desire to work in a team-based environment
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
• Attention to detail and thoroughness in completing assigned duties
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
• Maintains a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
• An advocate’s belief in the vision of ASU as the New American University
• Preferred Skills And Abilities: Knowledge of Wrike software is a plus, Customer service approach to working with partners, Knowledge of client management, Knowledge of Microsoft Excel and Word; Microsoft Outlook knowledge highly desired, Ability to quickly learn new software programs as needed

Benefits

• Hybrid work schedule. We work from home two days a week!
• $30 bi-weekly cell phone reimbursement
• Hands-on experience in a professional environment
• Professional development plans
• Opportunity to network with ASUEP leaders and other ASU students
• Access to LinkedIn Learning and their 8,000+ courses
• Professional skills workshops