Specialist - Special Events Assistant - Edinburgh Clubhouse

About the role

The Special Events Assistant supports on-site operations and coordinates with the Edinburgh Events Supervisor to ensure events run smoothly on the day of. Gain hands-on experience in leadership and events experience working Brooklyn Park Special Events such as Weddings, Golf Outings, Fundraising Galas, Community Celebrations, and other Special Occasion gatherings. This is a seasonal position with opportunity to continue working throughout the year.

Responsibilities

• Support on-site operations for each special event.
• Uphold standards and regulations for vendors and customers (including food safety, rules and regulations, etc.).
• Communicate respectfully and transparently with event attendees and vendors and resolve any disputes that arise between and among event constituents.
• Set up/take down of events including moving tents, tables, chairs, and other event equipment.
• Monitor room temperatures, janitorial supplies and cleanliness of the building. Light Snow and Ice Maintenance may occur.
• Ability to connect with vendors and caterers to describe expectations, facility use details and Departure checklist of expectations.
• Ability to lock or unlock a facility and turn on lights, prepare facility.
• Absolutely ensure a safe and healthy work environment and conduct business in a safe manner.
• Performs other duties as assigned.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Experience in special events or customer service.
• Licenses: Current driver's license by the start date.
• Knowledge, Skills And Abilities: Excellent communication and public relations skills. Ability to work cooperatively with other employees. Create an environment that is inclusive and supportive to all participants, addressing both individual and community needs. Facilitate communication with multiple vendors, event hosts, and other staff. Ability to change out janitorial bathroom supplies. Establish and maintain positive working relationships with peers, participants, and the public. Communicate effectively, both orally and in writing. Fluent in English; both spoken and written. Independently solve practical problems and deal with a variety of situations. Ability to work outdoors for long periods of time in all types of weather and temperature extremes. Ability to lift and carry up to 30 lbs. Ability to provide a level of customer service that meets or exceeds customer expectation and satisfaction. Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial and ethnic backgrounds.

Benefits

This position offers a competitive wage range of $15.30 - 19.67 per hour, depending on qualifications. The anticipated hiring wage is $17.50 per hour. The anticipated start date is May/June 2026 (start date flexible subject to candidate availability).

The Special Events Assistant will work up to 20 hours a week depending on events and must be available to work weekends. Shifts may range from 5:45 a.m. to 12 noon, 12 noon to 5:00 p.m., 4:p.m. to 12 midnight.

The physical demands described here are representative of those that must be met by an employee to successfully and safely perform the essential duties. Reasonable accommodations may be made to enable individuals with disabilities to fully and safely perform the essential duties.

Work is performed in several types of environments including office or meeting setting that may involve extended periods of sitting, standing, and moving about, facilitating a variety of duties around the Clubhouse throughout the day, evenings, or weekends in both indoor and outdoor facilities.

Ability to lift objects weighing up to 30lbs.

The City of Brooklyn Park offers a comprehensive benefits package including:

• Vacation
• Sick Leave
• Holidays
• Short-term disability insurance
• Long-term disability insurance
• Pension plan
• Deferred compensation plans
• Flexible spending accounts
• Employee Assistance Program
• On-site fitness facilities
• Wellness program and fitness classes

Seasonal/Temporary employees earn one hour of Sick Leave for every 30 hours worked by an employee, up to a maximum of 48 hours of Sick Leave per year.