Special Events Specialist

Hiring Information

Hiring salary is dependent upon experience. The hiring range is $68,623 - $76,248 / annually.

About the Role

We are seeking a Special Events Specialist to join our team! In this dynamic role, you will take the lead in establishing, managing, and promoting City-wide events and public recreation outreach initiatives. Ideal candidates will have proven experience organizing special events for municipalities and a deep understanding of logistics, community engagement, and cross-functional collaboration. Your exceptional organizational abilities, interpersonal skills, and multitasking will be essential as you coordinate all aspects of our events. If you're ready to make a positive impact and celebrate our community, we want to hear from you!

Essential Duties & Responsibilities

• Oversees new and existing special events throughout the city
• Works closely with special events team and community stakeholders to develop new, innovative, and sustainable community events
• Fosters positive relationships with event partners through effective outreach to local businesses and the community
• Affords assistance with securing resources for events
• Recruits, trains, and supervises staff and volunteers for events
• Affords assistance in creating risk management plans and coordinates with multiple city departments for implementation
• Captures event timelines and ensures deadlines are met
• Coordinates and develops programming and/or events; communicates with vendors, contractors, entertainers, and designated staff, ensuring all services are provided
• Evaluates special events for performance factors, including attendance, budget, and quality
• Researches and discovers necessary resources to improve the quality of events and programs
• Supports the marketing efforts with Economic and Community Vitality Department, of community events including social media, online and offline marketing, and grass-roots marketing
• Bookstalls, oversees the procurement process
• Coordinates event contracts with vendors; obtains required license agreements and permits for each event
• Responds in a timely manner to feedback, questions and concerns regarding special events
• Creates an inclusive environment by acknowledging differences and limitations of all participants
• Develops effective working relationships with employees, volunteers, elected officials, citizens and organizations to prepare for and manage special events
• Performs other duties as assigned

Minimum Qualifications

• Bachelor’s degree in Recreation, event planning or related field and five years’ experience in event planning and oversight
• An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered
• Current CPR and First Aid Certificate or ability to obtain within three months of hire
• Requires a valid driver’s license and ability to operate various automobiles, including 15-passenger vans
• Knowledge of Special events management
• The policies, procedures, and activities of the Parks, Recreation & Golf Department
• Skills in Planning, organizing, implementing and evaluating a large community event
• The use audio and visual equipment
• Using independent judgment and decision-making within established policies
• Creating basic marketing content in regards to events using applications such as Canva
• Skills in public speaking and delivering presentations with poise, voice control and confidence
• Ability to Stay abreast of changes in policy, procedures, methods, and department needs
• Be professional and work with a diverse population
• Work successfully in a team-oriented atmosphere that provides residents and employees with accurate information
• Demonstrate good judgement and problem-solving skills
• Communicate effectively with employees and various facility users in order to establish and maintain positive working relationships
• Prepare written documents with the proper format, punctuation, spelling, and grammar, using all parts of speech
• Handle emergency or crisis situations and perform emergency care, if necessary
• Handle sensitive of stressful situations with tact and diplomacy

Equipment Used, Work Environment and Physical Activities

• Driving: Drives a city or personal vehicle in the normal course of business, drives 15-passenger van (no CDL required).
• Office Equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk & cell), camera, and electronic diagnostic equipment.
• Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, ActiveNet.
• Physical Activities: Moderate physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting & carrying.
• Lifting: Frequently lifts, carries, and exerts up to 50 pounds.

Additional Working Conditions

• May be exposed to work settings that vary in convenience and comfort.
• May be required to visit external, non-city work sites with the City having limited control over the work environment.

Reasonable Accommodation

Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job.

Process Overview

• Apply Today: We ask that you complete and submit an online application AND INCLUDE A RESUME AND COVER LETTER which will be used to screen for minimum qualifications (MQs) and determine starting pay in accordance with the provision of the Colorado Equal Pay for Equal Work Act.
• Qualification Review: HR will screen applications for minimum qualifications after the posting closes.
• Application Review: Applications for candidates that meet minimum qualifications will be forwarded to the hiring manager, who will review and evaluate application materials.
• Interview(s): We aim to schedule interviews with candidates who meet the minimum qualifications and pass the application review. Note: If we do not receive a sufficient number of qualified applicants, we will extend the application deadline without notice. We care about our employees and offer a generous benefits package: Health & wellness benefits, 6% retirement contribution match and 3% 457 Deferred Compensation match, general leave, work/life balance, and more.