Event Specialist

About the role

The Motorola Solutions Customer Experiences and Events team is responsible for ideation, plan development and activation of proprietary and one-of-a-kind internal and external events within North America. The team consists of event and trade show marketing professionals who regularly collaborate across various functional teams (marketing, product groups, sales professionals, leadership and more) helping to bring strategy to life.

Responsibilities

• Hold full accountability for the event lifecycle from initial strategy, RFP development, and contract negotiation through onsite execution, post-show budget reconciliation, and KPI reporting; specifically focusing on Tier 3 and Tier 4 North American trade shows and regional roadshows.
• Manage a high-volume event calendar, secure booth/stand space, order show services, and coordinate the inventory and deployment of branded promotional materials.
• Develop, implement, and track comprehensive project plans, event budgets, critical timelines, and deliverables.
• Negotiate terms and execute contracts with venues, production houses, and third-party agencies to ensure maximum ROI.
• Lead planning sessions and maintain strong relationships with key stakeholders across vertical marketing, channel marketing, product groups, field sales, and external suppliers.
• Plan and execute localized regional roadshows in close collaboration with Field Marketing and Regional Sales, managing everything from venue and catering sourcing to onsite AV logistics.
• Confidently present event strategies, planning updates, and post-event performance analytics to leadership and C-level executives.
• Travel onsite (estimated at 25%) to oversee event operations, proactively resolve complex logistical challenges with minimal guidance, and ensure strong sales alignment and customer satisfaction in fast-paced environments.

Qualifications

• Bachelor’s Degree required or equivalent experience.
• Minimum of 3+ years of proven corporate event management experience, demonstrating clear professional growth and a track record of handling multi-step processes with zero room for error.
• Demonstrated experience managing event budgets and holding final accountability for vendor negotiations, contract reviews, and financial reconciliation.
• Prominent ability to develop and maintain relationships with C-level executives and lead diverse internal and external groups through strategic planning and ideation sessions.
• Excellent project management, written, and oral communication skills, with a high level of initiative, meticulous attention to detail, and a structured, process-oriented approach to problem-solving.
• Hands-on experience with current event management and sales technology, specifically using Cvent, Salesforce, and Hubspot to track event ROI, design campaign parameters, and manage lead retrieval/capture operations.
• Ability to travel, estimated at 25%, including weekends as needed, and meet the physical requirements (walking, lifting, long hours) required during onsite operations.