Specialist, Invoicing

Key Responsibilities

• Generating and Distributing Invoices: Creating and sending invoices to customers or clients for goods or services rendered.
• Maintaining Financial Records: Keeping accurate records of invoices, payments, and outstanding balances.
• Tracking Payments: Monitoring payments received and sending reminders for overdue accounts.
• Resolving Billing Issues: Investigating and resolving any billing discrepancies or disputes.
• Collaborating with Teams: Working with the accounting department, customer service, and other relevant teams to ensure accurate and timely billing.
• Reporting: Preparing reports on billing activity, accounts receivable, and other relevant financial data.
• Reviewing Contracts: Examining client contracts to ensure billing accuracy.
• Reconciliations: Assisting with month-end or period-end reconciliation processes.
• Payment Processing: May handle or assist with payment processing and record-keeping.
• Customer Service: Addressing billing-related inquiries from clients or customers.
• Software Proficiency: Utilizing billing software and other relevant tools like MS Office (Excel, Word).
• Data Entry/Record Keeping: Inputting data into systems, updating client accounts, and maintaining organized records.
• Confidentiality: Maintaining the confidentiality of financial and client information.

Competencies and skills

• Prior experience in billing or accounts receivable roles is beneficial.
• Strong analytical, communication, and problem-solving skills are essential.
• The ability to accurately process information and maintain organized records is crucial.
• The ability to manage multiple tasks, meet deadlines, and prioritize effectively.

EEO/AA Statement

Global Industrial provides equal employment opportunities to all employee and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.