Invoicing Specialist

About the role

Established in 2006 by longtime construction engineer Noelle Ibrahim, PE, VRX is a woman-owned professional services firm certified as a WBE and HUB. We provide turnkey services to the public and private sectors. Our specialties include client-focused program and asset management; construction management and inspection; civil engineering; bridge and structural design; utility engineering; and comprehensive environmental services. VRX is more than 200 people strong in offices across Texas, in Oklahoma and New York. Learn more at VRXglobal.com.

Responsibilities

• Invoice Generation - Create and send accurate, timely invoices for services
• Data Verification - Cross-reference billing info with contracts
• Accounts Receivable - Manage and reconcile AR, track payments, and follow up on overdue accounts
• Issue Resolution - Address and resolve customer billing inquiries, errors or disputes
• System Management - Maintain customer billing data in accounting software (Ajera/Vantage) and Excel
• Reporting - Prepare financial reports on billing status, outstanding balances
• Collaboration - Work with accounting department, project managers, management and clients
• Prepares appropriate schedules and reports as requested by leadership or accountant.
• Compliance - Ensure adherence to company policies and accounting standards
• Respond to internal and external e-mails/phone calls within 24 hours.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in accounting, preferred
• Minimum of five years responsible accounting including invoicing, billing, or accounts receivable
• Advanced knowledge of Ajera/Vantage preferred
• Ability to perform several tasks concurrently with ease and professionalism
• Ability to operate calculator, computer, and other general office equipment
• Knowledge of computerized accounting, but must be able to do a manual set of books
• Proficient in Excel
• Strong organization & multi-tasking skills
• Strong problem-solving skills
• Exceptional attention to detail
• Maintain confidentiality at all times
• Excellent interpersonal skills and customer service skills

Qualifications

• Must be able to maintain confidentiality at all times
• Must have excellent interpersonal skills and customer service skills