Special Project Coordinator

Core Responsibilities

• Schedule meetings, manage calendars, prepare presentations and reports, coordinate travel arrangements, and other logistical tasks as needed.
• Aid in the procurement of resources (materials, technology, external vendors) needed for project success.
• Maintain clear project documentation, including meeting minutes, action items, and project status updates.
• Act as a communication liaison between project team members and stakeholders.
• Collect, organize, and analyze project-related data. Assist in the preparation of progress reports for management.
• Identify and recommend opportunities to streamline project workflows and enhance communication channels.

Qualifications

• Education/Experience: Minimum an Associate degree in business, communications, or a related field. Two years of experience in an administrative or project support role preferred.
• Organizational Skills: Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Communication: Strong written and verbal communication skills. Ability to interact professionally with stakeholders at all levels.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools a plus.
• Adaptability: Comfortable working in a dynamic environment where priorities may shift.

Additional Desired Skills

• Event planning experience
• Research skills

Qualifications

• Education/Experience: Minimum an Associate degree in business, communications, or a related field. Two years of experience in an administrative or project support role preferred.
• Organizational Skills: Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Communication: Strong written and verbal communication skills. Ability to interact professionally with stakeholders at all levels.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools a plus.
• Adaptability: Comfortable working in a dynamic environment where priorities may shift.

Background Checks/Clearances

• PA State Police Criminal Background Check
• Pennsylvania Child Abuse History Clearance Form
• Federal (FBI) Fingerprint Criminal Background Check

Campus Security Crime Statistics

The Pennsylvania State University is committed to providing a safe and secure environment for its students, faculty, and staff. The university publishes a combined Annual Security and Annual Fire Safety Report (ASR) which includes crime statistics and institutional policies regarding campus security.

EEO Statement

The Pennsylvania State University is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

PA State Labor Law Poster

The Pennsylvania State University complies with federal and state laws regarding workplace safety and labor rights. A copy of the PA State Labor Law Poster is available upon request.

Copyright Information

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Hotlines

If you have questions about the application process or need assistance, please contact the following hotlines:

• 814-865-1473 (for questions about the application process)