Site Business Operations Coordinator
POSITION SUMMARY
As Site Business Operations Coordinator, you will serve as the operational backbone of site leadership. This position will support the Site Lead in putting priorities into action, keeping leadership aligned, and ensuring the site runs with precision and purpose. This role is visible, impactful, and offers growth opportunities.
POSITION RESPONSIBILITIES
Design and steward a streamlined leadership meeting cadence centered on decision-making, KPI performance, and project milestones
Build initiative-taking agendas; coordinate attendees, pre-reads, and intended outcomes in advance
Publish timely meeting notes and action logs; lead closed-loop follow-through with accountability and escalation where needed
Partner directly with the Site Lead to review priorities, unblock work, and keep critical initiatives on track
Serve as the connective tissue across the senior leadership team, ensuring alignment and accelerating execution
Elevate the quality, consistency, and visual impact of presentations, announcements, and written communications
Own site-wide communications on behalf of the Site Leadership, clear, timely, and strategically aligned
Build and maintain a reusable library of branded templates, slide decks, townhall frameworks, and announcements
Lead the end-to-end planning and execution of site town halls integrating safety, engagement, and performance messaging
Support the site lead and HRBP with the coordination of the annual people leader offsites designed around networking, professional development, and strategic alignment
Champion volunteer initiatives and team-building experiences that strengthen site culture and community
Orchestrate site visits from start to finish (location, agendas, attendees, visitor onboarding, hospitality, and onsite flow)
Deliver a high-professionalism experience for executive leadership and commercial colleagues that reflects the site's culture and capabilities
Manage contracts, licenses, purchase orders, invoices, expenses, and administrative workflows with accuracy and accountability
Arrange travel for site leadership team
Identify and implement process improvements that drive operational efficiency and compliance
Maintain organized, compliant office and storage systems
Leverage internal AI tools to draft communications, summarize meeting actions, build first-pass templates, and enhance operational output while applying sound human judgment and strict confidentiality standards
EDUCATION AND EXPERIENCE
BA/BS in Business Administration, Organizational Leadership, Communications, or related discipline preferred
Minimum of 3-5 years of experience in executive support, business operations, site coordination, or a similar role in a demanding environment. Manufacturing or site operations strongly preferred
Demonstrated experience owning leadership meeting cadences, agendas, and closed-loop action tracking
High proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and SharePoint
Strong written and verbal communication skills with the confidence and polish to engage senior leaders daily
Ability to manage competing priorities, operate through ambiguity, and consistently deliver on commitments
Familiarity with procure-to-pay (P2P) processes - purchase orders, invoices, and vendor coordination
PHYSICAL REQUIREMENTS
- The work environment includes both office and manufacturing settings
- Approximately 90% office-based and 10% walking/standing in manufacturing areas
- May require use of Personal Protective Equipment (PPE) such as gloves, eye protection, and protective clothing as per GMP standards
- Potential for limited domestic and/or international travel up to 5%
About Zoetis
Zoetis is a Fortune 500 company and the world leader in animal health. Our purpose is to nurture the world and humankind by advancing care for animals. We discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues' careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.