Site Operations Coordinator

The Totowa team is seeking an experienced Site Operations Coordinator. Ideal candidates should enjoy a fast-paced environment, prioritize tasks, and maintain confidentiality.

About the role

This position requires a proactive approach, strong interpersonal skills, and the ability to handle sensitive information with integrity. Key responsibilities include:

• Oversight and guidance to other administrative support
• Create Excel charts, reports, presentations, and other materials
• Manage busy calendars, make travel arrangements, organize meetings and site events
• Facilities coordination, site maintenance, ordering site supplies, and processing Fed-Ex shipments
• Collaborate with HR and corporate organizations, solving problems proactively

Responsibilities

Typical responsibilities include:

• Create Excel charts, reports, presentations, and other materials
• Manage busy calendars, make travel arrangements, organize meetings and site events
• Facilities coordination, site maintenance, ordering site supplies, and processing Fed-Ex shipments
• Collaborate with HR and corporate organizations, solving problems proactively

Requirements

Preferred qualifications include:

• 8 years of experience directly supporting multiple leaders for a multisite organization, international coordination a plus
• Experience with task management, facilities, day-to-day business operations
• Proactive approach with the ability to independently and collaboratively work on a wide range of time-sensitive assignments
• Passionate teammate with a proactive approach to challenges

Qualifications

Minimum qualifications include:

• Bachelor's degree plus 0 years' experience

Skills

Skills required include:

• Excellent communication skills (oral and written)
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
• Acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment
• Strong interpersonal skills and ability to build relationships cross-functionally
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Benefits

Our total rewards package includes:

• Medical, dental, vision, life, and other voluntary benefits
• 401(K) including company matching
• Employee stock purchase program (ESPP)
• Student debt assistance
• Tuition reimbursement program
• Development and career growth opportunities and programs
• Financial planning benefits
• Wellness benefits including an employee assistance program (EAP)
• Paid time off and paid company holidays
• Family care and bonding leave

Base Pay Range: $26.59 - $45.20 Per Hour