Shipping & Receiving Office Assistant

Company: JE EXPORTS
Location: 1350 Piper Ranch Rd, San Diego, CA 92154
(Must be fluent in Spanish in order to apply)

About Us

Our facility is a Bonded Warehouse where we provide importing & exporting services such as U.S.D.A. inspections, certifications, and storage.

Schedule

Part-time (25–30 hours per week)
Monday–Friday, flexible based on business needs
Busy days: 7:00 AM – 4:00 PM
Lighter days: 9:00 AM – 2:00 PM or 3:30 PM

Pay

$18 an hour

Responsibilities

• Receive documents from incoming truck drivers, check them in, and dispatch drivers when they leave.
• Answer phone calls, greet clients, and handle general office tasks.
• Help with paperwork for loading and unloading shipments.
• Solve problems related to transportation, customer questions, imports, exports, and inventory.
• Make sure each shipment has the correct paperwork and send it to drivers and customers by email.
• Prepare and check import/export documents (like bills of lading, invoices, and customs forms) for accuracy.
• Track document status and work with vendors to ensure on-time delivery.
• Support customers, vendors, suppliers, agents, and government offices to coordinate vehicle shipments.
• Help research and resolve any issues that come up during operations.
• Create invoices, organize, and file paperwork.
• Learn other office roles to fill in when needed.

Requirements

• Must be able to speak and write clearly in English and Spanish.
• Strong communication and people skills.
• Able to think quickly and solve problems.
• Friendly and professional with customers.
• Good organization and time management skills.
• Able to work well in a fast-paced environment.
• Comfortable using Microsoft Office (Excel, Word, PowerPoint).
• Experience with QuickBooks is a plus.