Sheriff's Office - Digital Records Specialist

Success

Adheres to the statutory requirements for the access and dissemination of all criminal justice records and all legal issues associated with dissemination.

Processes and coordinates all incoming subpoenas, and open records requests (CCJRA/CORA) for the Sheriff’s Office in accordance with the required time lines.

Uploads misdemeanor and traffic video evidence to the DA’s office through their e-portal.

Collects money for processing open records requests, or dissemination of any digital video evidence.

Able to handle numerous tasks at one time and be able to complete each task with accuracy.

Maintains confidentiality of information consistent with applicable federal and state laws.

Retains inventory, storage and retention of digital records and evidence media.

Audits digital records and evidence media to ensure proper categorization and retention.

Catalogues, copies, reproduces, redacts, cuts, dubs and distributes digital records and evidence media using computer software and web applications in accordance with department policies and procedures.

Electronically enters, retrieves, reviews or modifies data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, or other computer programs.

Provides technical support to department personnel, attorneys and community members in the review of released or transferred digital media.

Compiles data for periodic reports of digital media inventory, ensuring completion by specified deadlines and in accordance with established goals and objectives.

Makes decisions regarding the disposition of digital media based on review of court disposition orders, statutes of limitations and records retention policies.

Testifies in criminal or civil court or other public hearings to verify the integrity of digital records and evidentiary media collected or protocols followed for collection and redaction in order to authenticate such media.

Qualifications

• Proficient in Data Entry
• Experience in Law Enforcement or Criminal Justice is preferred
• Must be able to work shift
• High School Diploma or equivalent; Bachelor's Degree is preferred
• Experience in customer service
• Experience in digital records and evidence media

Special Note

This is a reminder of the original job posting where it stated: "Applicants may be excluded from further consideration at any point in the hiring process. By Sheriff’s Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant. There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicant’s qualifications do not fit the Office’s needs at this time. This determination does not preclude the applicant from applying to other agencies."

Benefits

• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retail Compensation Plan
• Retirement Plan
• Short-Term Disability
• Plus Some You Might Not Expect
• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Wellness programs
• Lactation friendly certified workplace

Required Questions

• Do you have experience in digital records and evidence media?
• If you answered yes to the previous question, what experience do you have in digital records and/or evidence media?
• Do you have experience in data entry?
• Do you have general office or customer service experience?
• If you answered yes to the previous question, what is your experience with general office tasks and/or customer service?
• This position will work varying shifts, days, evenings, swing shifts, weekends, and holidays. Are you able to commit to this type of schedule?
• Have you been discontinued from any part of the background process in the last 12 months for the Adams County Sheriff's Office?
• Have you used marijuana in the last 12 months?
• Have you used any illegal drug or controlled substance in the past five years for the express intention of producing a feeling of euphoria or to have an altered state of mind for non-medical reasons?
• Have you ever been convicted of a felony?
• Have you ever been convicted of domestic violence?