Sheriff Record Specialist - Records and ID

Posting Date: 08/07/26 • Application Deadline: 08/11/26

About the Role

Join the Maricopa County Sheriff's Office as a Records Specialist. This role ensures public trust and confidence by providing prompt, efficient services with a focus on individual, team, organizational, and public service impact. The Records Specialist maintains a central repository of criminal arrest warrants and court-sanctioned injunctions for Maricopa County, requiring a strong work ethic, commitment to quality, customer service, and attention to detail. Errors may result in liabilities such as loss of life or financial consequences for wrongful arrest. Accuracy in validating warrant entries is critical to prevent removal from the National Crime Information Center (NCIC) database.

About the Department

The Maricopa County Sheriff's Office (MCSO) is Arizona's leading law enforcement agency, offering opportunities for Civilian, Detention, and Sworn personnel. MCSO values integrity, strong interpersonal skills, and a passion for community service.

Pay

Pay Range: $20.25 - $23.31 - $26.38 - $32.50 (Min - 1st Quartile - Mid - Max)

Benefits

• Growth and stability since 1871
• Exceptional work-life balance: 4/10 schedule based on business needs
• Manageable workload
• Opportunity for criminal polygraph examinations
• Training opportunities with AZ Polygraph Association, American Polygraph Association, American Association of Police Polygraphists
• Networking with other case agencies
• Choice of three medical plans – starting as low as $70/month
• 10 holidays/year + 1 personal day
• Enrollment in the Arizona State Retirement System (Pension)
• Paid sick and parental leaves (birth/adoption)
• 30% discount at KinderCare daycare facilities in the Valley
• MCKids Club daycare next to headquarters
• Access to free County gyms

Requirements

• High School diploma or GED
• Two (2) years of experience performing office, administrative, and clerical duties or post-secondary education substituting for experience on a year-for-year basis
• Ability to type a minimum of 30 words per minute (verified by certification from a government agency, employment agency, college, vocational school, or public school system; online typing tests are not accepted)
• Valid driver’s license (no revoked or suspended licenses)
• Successful completion of an extensive background review
• On-the-job training provided for: FEMA NIMS – IS100 and 700; Safety; Payroll; PREA

Preferred Qualifications

• Experience processing law enforcement, legal, or court records

Responsibilities

• Maintains and updates the Sex Offender Registration system, including:
  • Entering data within ten days of conviction or entrance into the county
  • Fingerprinting and photographing subjects
  • Notifying the law enforcement agency of jurisdiction
  • Updating address changes within three days
• Updates and maintains the NCIC database, including:
  • Immediate updates (not to exceed three days) for stolen vehicles, guns, missing persons, stolen license plates
  • Confirming NCIC availability 24/7 for warrant validity (10 minutes for urgent requests; 60 minutes for routine requests)
  • Clearing NCIC warrants when records are no longer valid
• Trains NCIC terminal operators, conducts functional tests, and affirms proficiency to ensure compliance with FBI CJIS policy and regulations
• Records and reports stolen/recovered vehicles to the Department of Public Safety (DPS)
• Documents and provides MCDOT with copies of traffic accident reports
• Notifies victims of arrests, court appearances, and impending incarcerations
• Updates DPS on hate crimes and supplies information for the Uniform Crime Reporting (UCR) program
• Fingerprints and provides ID badges for Adult Oriented Businesses and Adult Service Providers
• Processes expungement orders for wrongly arrested or indicted persons
• Notifies persons of summonses and reports to Grand Jury
• Provides customer service via telephone and service counter
• Maintains multiple filing systems, including card indexes
• Researches and analyzes records for criminal data in the Records Management System (RMS)
• Processes requests for reports: copies, indexes, distributes, microfilms, and dispatches
• Maintains and logs daily statistical reports; codes reports according to FBI UCR procedures
• Processes Public Records Requests
• Retrieves, verifies, and enters data from microfilm
• Prepares warrant worksheets; assigns active warrants; purges expired warrants
• Confirms, clears, cancels, and modifies warrants; distributes by fax
• Sorts and logs Grand Jury warrants and summonses
• Distributes and processes canceled warrants
• Replies to Hot File confirmations; enters into NCIC; performs annual Hot File validation
• Sends/receives teletypes; enters NCIC and creates wanted bulletins for escapes
• Researches and identifies inmates in MCSO jails; distributes notices
• Maintains daily statistical reports
• Researches, updates, and corrects booking data and criminal history in SHIELD
• Provides fingerprinting services to the general public
• Receives monies and issues receipts
• Operates the automated mug shot system
• Expunges MCSO Records related to Prop 207 Court Orders
• Performs assigned tasks at scheduled times and dates

Working Conditions

Work occurs primarily indoors in MCSO jail facilities with staff and inmates. The role may require close proximity to inmates/sex offenders. The Sheriff's Office operates 24/7, requiring rotating shifts, weekends, holidays, and potential rotating days off.

Work Environment

• Primarily indoors; rarely outdoors in extreme temperatures
• Constantly in confined areas
• Frequent high noise levels and bright lighting
• Rare exposure to chemical/fumes, smoke/dust, wet/damp areas, stairs/ladders, unprotected heights, dim lighting, or contagious diseases

Physical Environment

• Sitting, standing, and walking
• Driving a vehicle
• Speaking, hearing, seeing, and reading
• Distinguishing colors
• Bending, kneeling, reaching, twisting, climbing, crouching
• Wearing protective gear
• Precise dexterity
• Lifting up to 20 pounds (floor to waist, waist to shoulder, shoulder to overhead)
• Carrying 20 pounds for 10 feet
• Pushing/pulling 20 pounds for 10 feet

Social Environment

• Handling high-volume work with accuracy and attention to detail
• Teamwork in close physical proximity
• Frequent interruptions and multitasking
• Working under deadlines and time pressures
• Concentration and vigilance
• Public contact
• Rare exposure to emergencies, traumatic subject matter, dangerous environments, or isolation

Skills

• Knowledge of administrative and clerical procedures, including word processing, file management, transcription, and office terminology
• Proficiency in data entry and office equipment (typewriter, dictation/transcribing equipment, calculator, fax, printer/copier, computer terminal)
• Active listening and verbal communication skills
• Ability to:
  • Accurately prepare and maintain records, files, and reports
  • Communicate effectively with supervisors, coworkers, and the public
  • Write clearly and concisely for diverse audiences
  • Exercise judgment in supplying information from files and records
  • Prepare statistical reports
  • Establish and maintain cooperative working relationships