Sheriff Records Specialist

Responsibilities

• Reviews and processes reports and legal documents according to policy and procedures
• Performs research functions to ensure document accuracy; codes computerized reports according to procedures
• Processes, files, and distributes related paperwork
• Creates, updates, and maintains criminal records files
• Researches files and computer databases
• Receives records requests and sends information to law enforcement officers, courts, and other agencies and jurisdictions
• Greets and assists visitors; answers incoming phone calls; assists customers with rules & regulations, government forms, and other documents; provides information and assistance within designated scope of authority
• Explains the nature of the Sheriff’s Department programs, procedures, and services to clients
• Collects appropriate fees for records services
• Takes fingerprints for permit applicants and identification programs; takes information from permit applicants
• Collects statistical data and compiles data for reports; assures the accuracy of databases
• Provides a wide range of clerical support and administrative duties, including managing supplies inventory
• Answers incoming telephone calls and directs callers to the correct person or work group, or takes and relays messages as appropriate
• Performs other duties as assigned or required