Records Specialist- Sheriff's Office
for section headings. Use - for lists. Use
for prose.
We must not include boilerplate like EEO etc. Remove those paragraphs. Also remove internal employee instruction about Workday etc? That's application instruction; we should remove application instructions. Also remove contact info for scheduling test? That's part of process but maybe considered application instruction; but it's substantive info about testing requirement. The instruction to schedule test is part of hiring process; but we might keep the testing requirement details as part of Requirements? It says "IMPORTANT – TESTING REQUIREMENT (PLEASE READ) All applicants must schedule and pass the required Nelson-Denny...". That is a requirement. We could include that in Requirements section as a note. However we must not include application instructions like "contact HR to schedule". That's still part of requirement. Might keep as a note.
We must not include duplicated lines. Let's extract content.
Original text:
"If you are a current Fort Bend County employee (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources. Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Records Specialist Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.Maintains cash fund and prepares weekly cash deposits.Prepares TLETS validations.Prepares computer merges.Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers. Minimum Requirements U.S. Citizen or U.S. Permanent ResidentHigh School Diploma/GEDSix months job related experienceGood computer and typing skills.Working knowledge of database software.Good verbal and written communication skills along with bookkeeping and organizational skills.Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials.Ability to prioritize own work.TCIC/NCIC Less than Full Access within first year of employment.Valid Texas Driver's License IMPORTANT – TESTING REQUIREMENT (PLEASE READ) All applicants must schedule and pass the required Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process. ➡️ Applicants MUST contact the Sheriff’s Office Human Resources to schedule the test before proceeding. Do Not wait until later in the process. How to Schedule Your Test** Contact the Sheriff’s Office Human Resources directly Monday-Friday between the hours of 8:00am-4:00pm Nelson Denny Test – Call to schedule: (Penni Fields) 281-238-1586 or (J.R. Galvan) 281-238-1587. Nelson Denny Test: 35 Minutes Location (Gus George Academy Building): Fort Bend County Sheriff’s Office Human Resources 1521 Eugene Heimann Circle, Suite 144 Richmond, Texas 77469 Salary Range: $20.00 per hour Closing Date: Upon Filling Position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits. Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation."
We need to remove boilerplate: EEO statements, ADA, etc. Also remove application instructions like internal Workday Jobs Hub, contact HR for scheduling test? That's part of testing requirement but maybe we keep the requirement but not the contact details? The instruction to schedule test is part of requirement; but we could keep the requirement that they must pass Nelson-Denny test within first year? Actually it's "TCIC/NCIC Less than Full Access within first year of employment." That's separate. The Nelson Denny test is a prerequisite. We could include that as a requirement: "Must pass Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process." We can omit scheduling details.
We also need to remove duplicated lines. There's no duplication.
Now craft sections.
About the role: combine introductory paragraph about county and role description maybe.
We have: "Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!" Then the role description: "Records Specialist Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.Maintains cash fund and prepares weekly cash deposits.Prepares TLETS validations.Prepares computer merges.Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers."
We can split into prose and list. The role description is a series of duties separated by semicolons and periods. Better to make a list.
Responsibilities: list each duty.
Let's parse:
- Inputs and transfers reports and supplements into computer database
- Prepares records for scanning and archiving
- Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person
- Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks
- Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records
- Maintains cash fund and prepares weekly cash deposits
- Prepares TLETS validations
- Prepares computer merges
- Prepares information requested in subpoenas for court appearances and information requested in Open Records Request
- Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers
We could combine "Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records" as one item.
Now Requirements: list:
- U.S. Citizen or U.S. Permanent Resident
- High School Diploma/GED
- Six months job related experience
- Good computer and typing skills
- Working knowledge of database software
- Good verbal and written communication skills along with bookkeeping and organizational skills
- Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials
- Ability to prioritize own work
- TCIC/NCIC Less than Full Access within first year of employment
- Valid Texas Driver's License
- Must pass Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process
We could also note that test must be scheduled via HR but we omit contact details.
Benefits: "All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits."
We can make a bullet list: - Membership in Texas County District Retirement System (TCDRS) - Wide range of great benefits for full-time employees
Pay: Salary Range: $20.00 per hour.
Schedule: not present, omit.
Now produce HTML.
We need to use
for each section heading.
We'll output:
About the role
Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!
Responsibilities
- Inputs and transfers reports and supplements into computer database
- Prepares records for scanning and archiving
- Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person
- Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks
- Files and maintains filing system for all official accident, case and jail records for the department; maintains security for all records
- Maintains cash fund and prepares weekly cash deposits
- Prepares TLETS validations
- Prepares computer merges
- Prepares information requested in subpoenas for court appearances and information requested in Open Records Request
- Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers
Requirements
- U.S. Citizen or U.S. Permanent Resident
- High School Diploma/GED
- Six months job related experience
- Good computer and typing skills
- Working knowledge of database software
- Good verbal and written communication skills along with bookkeeping and organizational skills
- Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials
- Ability to prioritize own work
- TC
for prose. We must not include boilerplate like EEO etc. Remove those paragraphs. Also remove internal employee instruction about Workday etc? That's application instruction; we should remove application instructions. Also remove contact info for scheduling test? That's part of process but maybe considered application instruction; but it's substantive info about testing requirement. The instruction to schedule test is part of hiring process; but we might keep the testing requirement details as part of Requirements? It says "IMPORTANT – TESTING REQUIREMENT (PLEASE READ) All applicants must schedule and pass the required Nelson-Denny...". That is a requirement. We could include that in Requirements section as a note. However we must not include application instructions like "contact HR to schedule". That's still part of requirement. Might keep as a note. We must not include duplicated lines. Let's extract content. Original text: "If you are a current Fort Bend County employee (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources. Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Records Specialist Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.Maintains cash fund and prepares weekly cash deposits.Prepares TLETS validations.Prepares computer merges.Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers. Minimum Requirements U.S. Citizen or U.S. Permanent ResidentHigh School Diploma/GEDSix months job related experienceGood computer and typing skills.Working knowledge of database software.Good verbal and written communication skills along with bookkeeping and organizational skills.Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials.Ability to prioritize own work.TCIC/NCIC Less than Full Access within first year of employment.Valid Texas Driver's License IMPORTANT – TESTING REQUIREMENT (PLEASE READ) All applicants must schedule and pass the required Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process. ➡️ Applicants MUST contact the Sheriff’s Office Human Resources to schedule the test before proceeding. Do Not wait until later in the process. How to Schedule Your Test** Contact the Sheriff’s Office Human Resources directly Monday-Friday between the hours of 8:00am-4:00pm Nelson Denny Test – Call to schedule: (Penni Fields) 281-238-1586 or (J.R. Galvan) 281-238-1587. Nelson Denny Test: 35 Minutes Location (Gus George Academy Building): Fort Bend County Sheriff’s Office Human Resources 1521 Eugene Heimann Circle, Suite 144 Richmond, Texas 77469 Salary Range: $20.00 per hour Closing Date: Upon Filling Position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits. Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation." We need to remove boilerplate: EEO statements, ADA, etc. Also remove application instructions like internal Workday Jobs Hub, contact HR for scheduling test? That's part of testing requirement but maybe we keep the requirement but not the contact details? The instruction to schedule test is part of requirement; but we could keep the requirement that they must pass Nelson-Denny test within first year? Actually it's "TCIC/NCIC Less than Full Access within first year of employment." That's separate. The Nelson Denny test is a prerequisite. We could include that as a requirement: "Must pass Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process." We can omit scheduling details. We also need to remove duplicated lines. There's no duplication. Now craft sections. About the role: combine introductory paragraph about county and role description maybe. We have: "Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!" Then the role description: "Records Specialist Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.Maintains cash fund and prepares weekly cash deposits.Prepares TLETS validations.Prepares computer merges.Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers." We can split into prose and list. The role description is a series of duties separated by semicolons and periods. Better to make a list. Responsibilities: list each duty. Let's parse: - Inputs and transfers reports and supplements into computer database - Prepares records for scanning and archiving - Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person - Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks - Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records - Maintains cash fund and prepares weekly cash deposits - Prepares TLETS validations - Prepares computer merges - Prepares information requested in subpoenas for court appearances and information requested in Open Records Request - Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers We could combine "Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records" as one item. Now Requirements: list: - U.S. Citizen or U.S. Permanent Resident - High School Diploma/GED - Six months job related experience - Good computer and typing skills - Working knowledge of database software - Good verbal and written communication skills along with bookkeeping and organizational skills - Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials - Ability to prioritize own work - TCIC/NCIC Less than Full Access within first year of employment - Valid Texas Driver's License - Must pass Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process We could also note that test must be scheduled via HR but we omit contact details. Benefits: "All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits." We can make a bullet list: - Membership in Texas County District Retirement System (TCDRS) - Wide range of great benefits for full-time employees Pay: Salary Range: $20.00 per hour. Schedule: not present, omit. Now produce HTML. We need to use
for each section heading.
We'll output:
About the role
Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!
Responsibilities
- Inputs and transfers reports and supplements into computer database
- Prepares records for scanning and archiving
- Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person
- Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks
- Files and maintains filing system for all official accident, case and jail records for the department; maintains security for all records
- Maintains cash fund and prepares weekly cash deposits
- Prepares TLETS validations
- Prepares computer merges
- Prepares information requested in subpoenas for court appearances and information requested in Open Records Request
- Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers
Requirements
- U.S. Citizen or U.S. Permanent Resident
- High School Diploma/GED
- Six months job related experience
- Good computer and typing skills
- Working knowledge of database software
- Good verbal and written communication skills along with bookkeeping and organizational skills
- Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials
- Ability to prioritize own work
- TC