Sheriff Records Clerk

About the role

Performs a variety of clerical functions including processing forms, preparing reports, maintaining records, and responding to requests for information.

Responsibilities

• Prepares, edits, and reviews correspondence, reports, invoices, and other documents; compiles readily accessible data.
• Performs a mail/document run periodically in a county-owned and maintained vehicle.
• Performs various clerical duties including filing, key entry, and responding to public requests for accident and incident reports; performs research to complete requests.
• Responds to discovery requests; communicates with attorneys, courts and outside agencies as needed.
• Processes payments and prepares deposits.
• Answers incoming telephone calls and greets in-person visitors, determines nature of business, and responds or directs to appropriate personnel.
• Prepares and verifies statistical reports; performs background checks; processes and completes DWI packets.
• Reviews and processes all incoming paperwork; maintains logs and records including those for arrests, citations, expungements, alarm permits, and tow liens.
• Trains new hires.
• Assists with special assignments as necessary.

Knowledge/Skills

• Knowledge of spelling, punctuation, grammar, basic math, and modern office methods; of records management.
• Skill in training personnel.
• Ability to type accurately from plain copy at a minimum of 50 words per minute; and to understand and carry out verbal and written instructions.
• Ability to operate various word-processing, spreadsheet, presentation, and database software programs, as well as copiers, scanners, and calculators.
• Ability to prepare accurate, complete and legible reports.
• Ability to communicate effectively, both verbally and in writing.
• Ability to handle multiple projects and meet deadlines; to establish and maintain working relationships with associates, other agency units, and the public; to perform clerical tasks rapidly and accurately.
• Ability to plan and organize work; to handle confidential matters; and to handle stressful situations in a courteous and helpful manner.

Minimum Qualifications

• High school diploma or equivalent.
• Must obtain and maintain Defensive Driving certification within three (3) months of hire.

Working Conditions

• Work is performed frequently in an office environment and occasionally outdoors in varied weather conditions with exposure to dust, fumes, airborne particles and/or allergens.
• Work occasionally involves high risk or potentially dangerous situations, excessive noise, and hostile individuals.
• While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; climb or balance; stoop or crouch; and talk or hear.
• Ability to lift up to 50 lbs.
• Clarity of vision at long distance and short distance is required.
• Evening, holiday, and weekend work may be required.

Conditions Of Employment

• Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening.
• Additionally, selected candidate must submit to and pass a county paid criminal background screening.
• Fingerprinting by the New Mexico Department of Public Safety will be required; employment is conditional pending results.
• Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.
• Candidate must obtain and/or maintain all certifications required.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Accidental Death & Dismemberment (AD&D) Insurance
• Voluntary Life and AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Gym Membership