County Records Services Specialist

About the Role

If you’re detail-driven, calm under pressure, and enjoy being the person everyone relies on for accuracy, organization, and flawless documentation, this role is for you. As a County Records Services Specialist, you’ll support essential Records Services operations, tackle complex and high-risk processes, and help maintain the integrity of the County’s official records while becoming a go-to expert in meetings, minutes, and meticulous documentation.

Responsibilities

• Attend Board of County Commissioners (BOCC) meetings, committee sessions, and Value Adjustment Board (VAB) hearings to capture official audio and take precise notes.
• Draft clear, accurate, and concise meeting minutes for distribution and archiving.
• Rotate through scheduled assignments to ensure seamless coverage for all meetings.
• Transport, set up, and test recording equipment and laptops across multiple locations.
• Process and verify documents approved by the BOCC and administrative channels.
• Maintain accurate tracking lists, District files, and Lobbyist Logs.
• Support the full VAB petition process, from initial filing through final resolution.
• Ensure strict compliance with document retention, archiving, and public-records procedures.
• Participate in software testing and user-acceptance evaluations for current and new systems.
• Respond to public inquiries and assist with official records requests and copywork.
• Author, update, and maintain comprehensive standard operating procedure (SOP) manuals.
• Take on special projects and additional duties as assigned.

Requirements

• Strong keyboarding and data-entry accuracy.
• Excellent sequential filing skills.
• Proficiency in business English and business math.
• Outstanding organization and attention to detail.
• Clear, professional communication skills — both written and verbal.
• Confidence operating PCs, printers, and standard office equipment.
• A courteous, professional demeanor and the ability to maintain confidentiality.
• A strong work ethic and effective interpersonal skills.
• Ability to work extended hours when needed.

Qualifications

• High school diploma or equivalent.
• Four years of clerical experience, or a combination of education and experience that demonstrates your ability to excel in this role.

Benefits

• Superior health care plans with low premiums.
• Competitive retirement and pension plans — Florida Retirement System and 457 deferred compensation options.
• Generous paid time off, paid holidays, birthday leave, and volunteer time.
• Wellness Program with incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle.
• Qualifying employer for Public Service Loan Forgiveness Program.

Applicants must be authorized to work for ANY employer in the U.S.