Senior Specialist, Accounts Payable

About the role

Respond to Vendor inquiries regarding invoice status, payment details, shortage claims, and other miscellaneous payment deductions in a timely and professional manner. Identify and resolve issues that result in late payments to ensure future payments are made timely. Maintain strong vendor relations for assigned vendors by ensuring their accounts are current.

Responsibilities

• Research and resolve disputed shortage and cost difference chargebacks
• Determine validity of shortage disputes based on receiving activity and adjustments
• Obtain buyer approval for cost difference chargebacks
• Prepare credit memos to reimburse when appropriate and update the Departments' Dispute Tracking log
• Promote the advancement of the company's Anticipation Program that provides vendors with early payments for a discounted amount, by communicating and educating our vendors of the early payment opportunity
• Calculate discount, obtain proper approvals, and complete voucher updates to execute the process
• Prepare express check/wire payment requests (as needed): complete and process all documents pertaining to the payment request
• Utilize the MERA system to do research and monitor tasks list for documents needed from vendor
• Work closely with APM specialist to resolve vendor payment issues or request for paperwork
• Manage email backlog, tasks, projects by prioritizing and working with management to gauge priority levels
• Provide supplier account summaries to management when requested
• Complete daily production log
• Work closely with suppliers to escalate any payment related issues to management timely

Qualifications

• High School Diploma/GED
• 2-4 years' work experience, preferably in Finance or Accounting
• Experience in working in a high-volume processing environment
• Great communication skills and customer service experience
• Knowledge of AP applications on a major computerized system
• Individual must be self-directed, but also able to work as a team member
• Working Knowledge of Microsoft Office Suites with an intermediate knowledge of excel

Skills

• Strong communication skills
• Results Driven/Organizational Agility
• Ability to Multi-Task/With strong task management skills
• Problem Solving/Technical Competence

Pay

The base pay range for this role is $23.61 - $34.06. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

Schedule

This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

Physical requirements

Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically.