Senior Accounts Payable Specialist

About the Role

The Senior Accounts Payable Specialist oversees and manages the full Accounts Payable (AP) function, ensuring accuracy and efficiency. This role focuses on streamlining processes, increasing automation, and supporting overall financial performance.

Responsibilities

• Oversee and administer day-to-day accounts payable operations to ensure timely and accurate payment processing.
• Manage the end-to-end AP cycle, including invoice receipt, verification, coding, approval workflows, payment processing, and vendor communication.
• Ensure compliance with company policies, accounting standards, and legal regulations related to accounts payable.
• Conduct regular analysis and reconciliation of AP balances, aged payables, and vendor accounts to ensure the integrity of financial records.
• Provide insights and reports to management regarding AP trends, vendor payment cycles, and outstanding liabilities.
• Collaborate with the Finance team to prepare accruals, manage cash flow forecasting, and support the month-end close process.
• Lead initiatives to drive efficiencies and improvements within the accounts payable process, identifying bottlenecks and recommending solutions.
• Implement and maintain automation tools and technologies to streamline invoice processing, approvals, and payments.
• Continuously evaluate and refine AP workflows to improve processing speed, reduce errors, and enhance cost control.
• Develop and maintain positive relationships with key vendors, resolving payment issues or disputes professionally and promptly.
• Address vendor inquiries regarding payment status, discrepancies, and account reconciliations.
• Assist with the onboarding of new vendors, ensuring correct documentation and tax information are obtained.
• Ensure proper documentation and adherence to internal controls to prevent fraud, errors, and misstatements in financial records.
• Assist with internal and external audits related to accounts payable, providing supporting documentation and explanations as needed.
• Work closely with other departments to ensure alignment and coordination in AP processes.
• Participate in cross-functional projects to support overall business goals.

Requirements

• Bachelor’s Degree in Accounting, Finance, or related field, or equivalent work experience.
• 5+ years of Accounts Payable experience.
• 2+ years in a senior role preferred.
• Proven track record of driving process improvements, implementing automation tools, and optimizing accounts payable operations.

Skills

• High level of integrity.
• Strong knowledge of accounts payable processes and best practices.
• Advanced proficiency in Microsoft Office Suite and various accounting software tools.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.