Accounts Payable Specialist

Contract position based in Boerne, Texas.

About the role

We are looking for an Accounts Payable Specialist to support invoice processing and billing operations. This role focuses on maintaining accurate financial records, coordinating timely payments, and preparing customer invoices with a high level of precision. The ideal candidate is organized, communicative, and comfortable balancing multiple accounting tasks in a fast-paced environment while partnering with vendors, customers, and internal teams.

Responsibilities

• Process vendor invoices by reviewing documentation, confirming approvals, and ensuring entries are accurate before posting.
• Compare invoices against purchase orders and receiving records to validate charges and resolve mismatches promptly.
• Assign expenses to the correct general ledger accounts and maintain consistent coding across transactions.
• Coordinate weekly payment activity, including check runs, ACH transactions, and wire payments, while meeting internal deadlines.
• Reconcile vendor statements, investigate outstanding items, and communicate with suppliers to address payment or invoice issues.
• Create and distribute customer invoices on schedule, verifying pricing, contract terms, and supporting details before release.
• Research billing questions, correct discrepancies, and work with operations, sales, and accounting teams to resolve invoicing concerns.
• Maintain organized accounts payable and billing documentation and contribute to month-end tasks such as accrual support and account reconciliations.

Requirements

• At least 2 years of experience in accounts payable, billing, accounts receivable, or a related accounting position.
• Working knowledge of accounting or ERP platforms such as Oracle, NetSuite, Microsoft Dynamics, QuickBooks, or similar systems.
• Practical understanding of invoice processing, payment workflows, account coding, and customer invoicing procedures.
• Intermediate Microsoft Excel skills, including the ability to use formulas, filters, and pivot tables.
• Strong attention to detail with the ability to maintain accuracy across high-volume transactional work.
• Clear written and verbal communication skills for interacting with vendors, customers, and internal stakeholders.
• Ability to organize competing priorities, manage deadlines, and perform effectively in a fast-moving environment.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.