Senior Records Clerk

About the role

The City of Alexandria is seeking a Senior Records Clerk to join the Alexandria Sheriff’s Office. Located in Northern Virginia, Alexandria is a vibrant city with a rich history and a diverse community.

Responsibilities

• Researches and analyzes data from multiple sources to ensure accuracy.
• Uses various records systems such as the Jail Management System, Corrections Information System (CORIS), Local Inmate Data System (LIDS), Virginia Criminal Information Network/National Criminal Information Center (VCIN/NCIC), and Laserfiche.
• Generates, processes, and updates inmate records through analysis and verification of demographic, criminal offense, custody status, bond, sentencing, and detainer data.
• Verifies pretrial and jail credits by researching the Jail Management System, CORIS/LIDS, and Laserfiche systems.
• Follows up with other agencies when applicable to gather information on inmate offenses and arrest data to enable accurate computation of court-imposed sentences.
• Processes time computations for all locally sentenced inmates.
• Transmits jail credit information and court dispositions to the Virginia Department of Corrections (DOC), Court and Legal (C&L) sections for inmates who receive state-responsible sentences.
• Serves as acting records manager when the supervisor is away from the Office.
• Prepares and submits daily, weekly, bi-weekly, monthly, and annual reports.
• Responds to inquiries regarding inmate status, including current charge(s), bonds, sentences, detainers, pretrial credits, and pending court dates.
• Maintains communication with staff, the Commonwealth’s Attorney, Public Defender, Probation and Parole, Magistrates, Courts, and other law enforcement agencies to request and provide pertinent information.
• Collaborates with court personnel to verify court orders, bond details, and court dates.
• Prepares and scans documents into the Document Imaging System (Laserfiche).
• Affords assistance to train coworkers and new employees in the use and requirements of all records systems.
• Performs related work as required.

Requirements

• Proficient computer skills and a strong working knowledge of electronic records management systems.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to communicate effectively with a variety of stakeholders.
• Strong attention to detail, with the ability to establish quality-control procedures to prevent errors that could result in adverse public reactions or additional costs to the City.

Qualifications

• Education: High School Diploma or GED.
• Experience: At least one year of experience in customer service, data entry into automated database systems, proofreading, receipting court costs, receiving and answering multiple calls, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Preferred Qualifications: Two years of experience maintaining confidential records and files in accordance with established standards for record-keeping procedures, prior experience with the Local Inmate Data System (LIDS) and Corrections Information System (CORIS), experience managing information systems with proficient typing and data entry skills, ability to multi-task and effectively prioritize in a fast-paced environment, strong written and verbal communication skills, with the ability to interact effectively with a variety of stakeholders, experience maintaining a secure jail management system and associated filing systems.

Skills

• Proficient in electronic records management systems.
• Strong written and verbal communication skills.
• Strong interpersonal skills.
• Strong attention to detail.
• Experience with LIDS/CORIS database.

Benefits

The City of Alexandria offers a comprehensive benefits package, including:

• Health insurance
• Paid time off
• Retirement plans
• Employee development programs

To learn more about employee benefits, click here.