Senior Land Records Clerk

About the role

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Essential Job Functions

• Calculates and collects appropriate fees for processing and recording land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) both in-person and electronically and issues receipt in accordance with department procedures.
• Processes and records land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) and issues receipt in accordance with department procedures.
• Provides customers with information about recording procedures, taxation, and other problems in pre- and post-settlement situations in-person and over the phone.
• Assists the public by making copies of land records or showing the public how to look up information that has been recorded.
• Provides customer service for the courts by examining, verifying, indexing, recording, scanning, numbering, entering data, microfilming, retrieving, and copying to process legal and recordable documents, especially related to land records, in order to maintain permanent record for public use.
• Administers oaths of office for notaries, special police commissions and appointments.
• Processes marriage and business license applications and issues same.
• Performs cashier functions.

Minimum Qualifications

• Education: High school diploma (or GED equivalent).
• Experience: Two (2) years of work experience in clerical/cashiering work involving fee collection and recording, verifying, or indexing real estate and other documents.
• Note: A Bachelor’s Degree may substitute one (1) year of required work experience. A Paralegal/Associates Degree or 60 college credits may substitute one (1) year of required work experience. A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge, Skills, And Abilities

• Knowledge of: Job related terminology, codes, comments, notations, orders, policies, procedures, rules, regulations, and laws.
• Personal computers and software to include, but not limited to, Microsoft Office Suite.
• Knowledge of: Court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s).
• Instrument codes and instrument-specific indexing procedures.

Physical Requirements

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Equipment, Machinery And Tools

• Scanners for scanning land records.
• Copiers and printers for printing/copying of land records that have been recorded.
• Cash registers for processing fees for recording land records.
• Personal computers used for indexing, land recordation search, etc., typing envelopes and correspondence.
• Calculator is used to calculate papers for recording and processing.
• Software and computer skills: Word Programs, E-License Program, El-Roi MDLANDREC, PaperVision Optix, Simplifile, Notary Prgam, Excel, MIM (Marriage in Maryland), SDAT Scanning Utility, NCRS Selection Process.