Senior Clerk

About the role

This is a full-time, FLSA non-exempt position with the Carson City Justice/Municipal Court. Anticipated start date is August 3, 2026.

Responsibilities

• Attends court sessions and assists the Court Operations Supervisor with assigning, directing and reviewing the work of other Court support staff.
• Provides difficult, complex, technical, specialized and/or confidential legal office support to court offices.
• Attends court, may administer oaths, swear in juries and witnesses, maintains audio, video and manual records of actions taken, prepares minute orders and processes court follow-up.
• Affords direction, training and review of office support staff.
• Organizes and assigns work, sets priorities, and follows-up to ensure coordination and completion of assigned work.
• Provides input into selection, evaluation, disciplinary and other personnel matters; may counsel employees as required.
• Performs difficult, complex, technical and/or specialized confidential Court support work, which may require the exercise of independent judgment, the application of technical skills, or knowledge of detailed or specialized activities.
• Compiles data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures.
• Typifies correspondence, reports, forms and specialized documents from drafts, notes, court recording system, or brief instructions.
• May compose standard correspondence from brief instructions; may enter and retrieve information from a computer system.
• May receive and process fees, fines or other monies; prepares receipts and balances money received.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Uses standard office equipment, including a computer, in the course of the work.
• Demonstrates courteous and cooperative behavior when interacting with the public Court and City staff; acts in a manner that promotes a harmonious and effective workplace environment.

Qualifications

• Equivalent to a High School Diploma or GED AND four (4) years of experience in providing office support to a court or legal office or similar environment which required the use of legal terminology and the processing of legal documents.
• An equivalent combination of education, training and experience as determined by Human Resources.

Skills

• Basic supervisory principles and practices.
• Computer applications related to the work.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Policies, procedures, rules and regulations related to the court.
• Legal and court terminology.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techinques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds.
• Interpreting, applying and explaining applicable codes and regulations.

Supervision

Under general supervision, incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.

Physical Demands & Working Environment

• Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time.
• Strength to lift and carry up to 20 pounds.
• Vision to read printed materials.
• Hearing and speech to communicate in person or over the telephone.
• Exposure to traffic conditions and external environment when traveling from one office to another.

Supplemental Information

Conditions of Employment:

• All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason.
• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
• New employees are required to submit to a fingerprint based background investigation which cost the new employee $47.00 and a drug screen which costs $36.50.
• Employment is contingent upon passing the background and the drug screen.

Benefits

Carson City offers a comprehensive benefits package including:

• No Nevada state income tax.
• Nevada Public Employees' Retirement System contributions based on employee election.
• No Social Security Medicare deduction of 1.45%.
• Eleven paid holidays.
• Annual leave.
• Sick leave.
• Medical, dental, vision and life insurance.
• Worker's Compensation.
• Employee assistance plan.
• Deferred Compensation (457b) plans available.
• Voluntary additional insurance plans available.
• Flexible spending (IRS 125) plans available.

Contact Information

For additional information regarding acceptable documents for this purpose, please contact Human Resources at 775.887.2103 or go to the U.S. Citizenship and Immigration Services web page at www.uscis.gov.

Carson City is an Equal Opportunity Employer.