Land Records Clerk

About the role

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Essential Job Functions

• Performs non-judicial clerical and cashiering work in the Howard County Circuit Court.
• Accepts and processes documents that meet the requirements for inclusion in the land records.
• Processing business license, applications, renewals, and marriage licenses.
• Administering oaths, calculating fees, scanning documents, performing cashier functions and assisting customers in person and by telephone.
• Verifying and issuing business licenses.
• Performing notary procedures and administering oaths of various offices.
• Processing federal, state, judgment, and district court liens.
• Performing cashiering duties.

Minimum Qualifications

• High school diploma (or GED equivalent).
• One (1) year of general clerical experience.
• A Bachelor’s Degree may substitute the required work experience.
• A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.
• A Paralegal Certificate may substitute the required work experience.

Knowledge

• Judicial policies, procedures, and forms.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Skills

• Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.
• Communicating information effectively.
• Analyzing records, reports, and other business and financial documents noting details and facts pertinent to this assignment.
• Using standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, cash register, scanner, fax machine, etc.
• Operating special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Provide assistance, guidance, and direction to others in a polite and efficient manner.
• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
• Learn instrument codes and instrument-specific indexing procedures.
• Examine legal property documents.

Physical Requirements

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools

• Personal computer, calculator, printer, copier, fax machine, scanner, cash register, mail machine/opener and telephone.

Software and Computer Skills

• Maryland eLicense (Business & Marriage), Simplifile, PaperVision, HECON, CONNECT, Microsoft Office (Outlook 2016, Teams, Word, Excel), MDEC (Odyssey File & Serve and Odyssey Case Management), NCRS (Non-Case Revenue System), Oracle and Optix.