Land Records Coordinator

Job Summary

Responsible for collecting, processing, preparing, scanning, boxing and routing of physical items received through the mail in the CUP and through interdepartmental delivery. Responsible for indexing, routing and quality control of electronic documents generated.

Job Duties

• Supports Uncon Land & Land Services by preparing, processing, digitizing, routing, tracking and/or archiving physical documents and routing, tracking and/or indexing digital documents in the enterprise content management system.
• Processes incoming documents.
• Processes document to route electronically.
• Indexes & Quality assurance of digital scans.
• Scans physical documents.
• Prepares physical documents to be scanned.

Work Complexity

• Must be well organized and able to prioritize multiple requests and tasks.
• Identify potential software upgrades/enhancements/break fixes.
• Must have good communication skills; listens and communicates effectively, with full disclosure of pertinent facts and information; communication is clear, direct and concise; maintains confidentiality; keeps the appropriate parties informed.
• Actively seeks to develop and understand business and technical vocabulary germane to petroleum industry Land functions.

Decision Making

• Consult with Manager/Lead when dealing with non-routine problems.
• Escalate issues that need to be resolved by corporate land.
• Work with reasonable direction from Manager/Lead.
• Identify new processes and procedural changes to address needs or changes expressed by Manger/Lead.
• Identify need for additional support for special projects/surges in workload.
• Cognizant of and effectively utilizes new and alternative approaches and techniques in the business/technical environment.
• Developing ability to overcome obstacles when executing projects and successfully brings issues to conclusion in a timely manner.

Working Relationships

• Works closely when needed with Land/Land Services teams processing documents.

Required Knowledge, Skills and Abilities

• Skilled use of Microsoft Office products including Word, Excel and Outlook.
• Has the ability to apply knowledge to address/resolve issues of moderate scope and complexity.
• Demonstrates general working knowledge of business principles, industry practices and system standards.
• In-depth knowledge of all land data types.
• Aptitude for detailed and precise work.
• Good clerical skills.
• Familiarity with databases used by regulatory agencies, DrillingInfo and other online databases—such as county digital record sites.

Education

• High School diploma or equivalent certification.

Experience

• One year clerical / general office experience required.
• Five years administrative support experience in oil and gas Land and/or Oil and Gas experience preferred.

Skills/Certifications

• Basic knowledge of Microsoft Office products including Word, Excel and Outlook.