Lead Land Records Clerk

About the role

The Lead Land Records Clerk performs non-judicial clerical and cashiering work in a lead capacity consisting of training, assigning, reviewing, and approving work of other Land Records staff in Calvert County Circuit Court. The incumbent will provide and maintain the most accurate and current land and licensing records for the public. The incumbent will also ensure staff and the public are provided with the most up-to-date law or operational procedures. This position assists the supervisor in audits of land records and licensing.

Responsibilities

• Provide customer service; accept and reject documents; calculate recording fees; process documents in cash register; scan, index, and verify data.
• Maintain record room with up-to-date indexes.
• Trains, reviews, and evaluates the work of other land records staff in completing these duties.
• Business Licensing: Assist customers with determining if and which license is required. Issue new licenses, process renewals, collect fees, and maintain licensing computer records.
• Liens: Review, accept, and process new and existing liens through computer program; return all processed paperwork to appropriate agency/person. Maintain index in record room.
• Miscellaneous Records: Review, accept, record, index and verify documents. Process documents in various computer programs. Maintain index in record room.
• Marry Licenses: Issue and process in computer program. Schedule civil ceremonies. Provide copies to public. Collect appropriate fees and process in cash register.
• Commissions & Oaths: Administer constitutional oaths to notary public and appointed commissioned offices. Collect appropriate fees and process in cash register.
• Fiscal: Assist fiscal clerk with returned checks for land and licensing departments. Generate any reports needed per audit requirements.

Requirements

• Education: High School diploma (or GED equivalent).
• Experience: Three (3) years of work experience, to include one (1) year as a Land Records Clerk, in clerical/cashiering work involving fee collection and recording, verifying, or indexing real estate and other documents.

Qualifications

• A Bachelor’s Degree may substitute two (2) years of required work experience.
• A Paralegal/Associates Degree or 60 college credits may substitute two (2) years of required work experience.
• A Paralegal Certificate may substitute one (1) year of required work experience.
• Knowledge Of Job related terminology, codes, comments, notations, orders, policies, procedures, rules, regulations, and laws.
• Personal computers and software to include, but not limited to, Microsoft Office Suite.
• Court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s).
• Instrument codes and instrument-specific indexing procedures.

Skills

• In applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.
• Examining legal property documents.
• Communicating information effectively.
• Analyzing records, reports, and other business documents and noting details and facts pertinent to this assignment.
• Operating a 10 key calculator/keypad.
• Ability To Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Absorb, analyze, and interpret information from a variety of sources.

Benefits

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Pay

$57,964

Schedule

Full Time Regular

Contact Information

Talent Acquisition at aocta@mdcourts.gov

Equal Opportunity Employer

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law.