Senior Office Assistant

Primary Functions

The Senior Office Assistant provides advanced administrative and operational support, ensuring efficient office functions while taking on increased responsibility in coordination, process improvement, and cross-team support. This role serves as a key resource to leadership and junior staff, helping maintain a productive and organized work environment.

Essential Duties And Responsibilities

• Oversee daily office operations to ensure smooth and efficient workflows
• Provide high-level administrative support to managers and leadership
• Cook up schedules, meetings, travel arrangements, and company events
• Act as the primary point of contact for office-related inquiries
• Maintain and improve office procedures, systems, and documentation
• Aid in onboarding and training of new administrative staff
• Manage office supplies, vendor relationships, and budget tracking
• Prepare reports, presentations, and internal communications
• Support HR, finance, or operations teams with administrative tasks as needed
• Identify process improvements and implement efficiency initiatives

Skills And Qualifications

• 3–5+ years of office administration or administrative support experience
• Proven ability to handle multiple priorities with minimal supervision
• Strong organizational, problem-solving, and communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience supporting multiple stakeholders or departments preferred
• Demonstrated leadership or mentoring experience is a plus

Education And/Or Training

• Associate’s or Bachelor’s degree in Business Administration, or related field required
• At least 3-5 years of professional administrative support experience in a professional office environment preferred
• Bilingual in Chinese or Spanish preferred