Senior Office Assistant

About the role

Provides clerical support services in the school's main office or guidance office. Performs routine clerical duties within established procedures and standard practices. Tasks are outlined in oral and written instructions; employee has some control over work assignments. Each position has a specific set of work assignments particular to meeting the needs of the students or department being served.

Responsibilities

• Provides clerical assistance including reprographics, filing, maintaining records, and ordering supplies and materials.
• Assembles and disseminates information.
• Performs light typing of correspondence or other material from rough draft.
• Screens visitors, telephone calls, and incoming mail.
• Responds to routine inquiries from parents, citizens, and others regarding school programs and schedules.
• Acts as an information resource to students and faculty regarding routine school operations and policies.
• Provides and obtains information requested from within and outside the organization.
• Assists with data entry, data management, and record keeping.
• Assists in the clinic in the absence of the clinic assistant.
• Performs other duties as assigned.

Report Preparation

May be required to prepare reports for use by the building principal related to operations and programs.

Equipment Operation

Proficient in computer use and general office equipment.

Contacts

General public and school staff – daily, to obtain or provide information.

Decision Making

Supervisor is consulted in unusual or complex situations.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear.
• Occasionally required to stand, walk, stoop, or kneel.
• Specific vision abilities required include close and distance vision and the ability to adjust focus.

Work Environment

No risk to physical health or safety; work is performed in an office environment; noise level is quiet to moderate.

Requirements

• Some knowledge of office practices and procedures, of manual or automated filing systems, and business English and Mathematics.
• Some skill in typing, operating personal computers, word processing equipment, or other automated office systems.
• Demonstrated ability to communicate effectively and to work effectively with all levels of personnel, students, and public.
• Education, training, or experience sufficient to demonstrate the required knowledge, skills, and abilities.

Additional Job Requirements

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Pay

$16,937.14 - $28,564.21

Schedule

6 hours per day, 183 days per year.