Office Assistant
About The Role
Clarvida is seeking a detail-oriented and proactive Office Assistant. As an Office Assistant, you will be responsible for a variety of administrative tasks, including answering and directing phone calls, greeting visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, and assisting with billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.
Responsibilities
- Answer and direct phone calls; take messages as appropriate
- Greet visitors and direct them to the appropriate person
- Prepare outgoing faxes and distribute incoming faxes
- Schedule meetings and appointments
- Type routine correspondence and prepare files as assigned
- Maintain and order inventory of office supplies
- Aid in new hire set-up process for office or program
- Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients
- Aid with billing to clients or Medi-Cal and Medi-Care
- Research and prepare special projects as assigned
- Recommend changes to internal office procedures and workflow
- Aid supervisor or management in the development of the work unit’s annual budget, contracts, and monitoring adherence to such on a monthly basis
- Attend meetings and/or trainings to take notes or minutes
- Handle or assist with small office moves (office furniture)
- Other duties as assigned or necessary to support the program, office, and/or the company
Required Qualifications
- A High School Diploma or GED with computer or business courses
- One year of work experience, preferably in an office setting providing general clerical support
- Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills
- Intermediate level PC skills required
- Excellent organizational, interpersonal, computer, and communication skills
- Ability to effectively prioritize and manage time
Compensation & Benefits
- Salary: $21.00 - $22.00/hour
- Paid vacation days (increase with tenure)
- Separate sick leave (rolls over annually)
- Up to 10 paid holidays (varies by region)
- Medical, dental, and vision insurance options
- DailyPay – access your earnings before payday
- Training, development, and continuing education credits for licensure requirements
- 401(k) retirement plan
- Free licensure supervision
- Employee Assistance Program (EAP)
- Pet insurance
- Perks@Clarvida – discounts on shopping, travel, entertainment, Verizon, and more
How to Apply
If you are a highly organized individual with strong administrative skills and a commitment to supporting the operations of a dynamic team, we encourage you to apply. Click “Apply Now” to join Clarvida and make a meaningful impact in our community.
About Clarvida
Clarvida is a trusted provider of behavioral health and human services. With programs across multiple states, we deliver trauma-informed, recovery-focused support to individuals and families in need. We are committed to cultural responsiveness, equity, and evidence-based care that improves lives and strengthens communities.
Equal Opportunity Employer
Clarvida is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.