Senior Executive Assistant

Responsibilities

• Maintain the executive's calendar by scheduling meetings and appointments as requested.
• Independently prioritize appointments, reschedule or decline invitations when necessary, and highlight important dates or scheduling conflicts.
• Effectively manage time based on workload demands.
• Plan, coordinate, and participate in administrative and board-level meetings, adhering to hospital bylaws, JCAHO (Joint Commission) administrative standards, board regulations, and other regulatory requirements.
• Schedule meeting rooms, arrange catering, prepare agendas, distribute materials in a timely manner, record and transcribe minutes, coordinate follow-up actions, and work directly with committee chairs.
• Provide professional and courteous reception and telephone service, determining the nature and urgency of inquiries while addressing and resolving conflicts independently whenever possible.

Qualifications

• Ability to handle a wide range of clerical and administrative tasks within the executive office environment.
• Excellent communication and organizational skills.
• Minimum of three years of experience in office and calendar management.
• Prior experience in a support function within a corporate or healthcare environment is preferred.