Senior Executive Assistant

About the role

The Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships.

Responsibilities

• Manage and coordinate calendars for multiple senior leaders across different time zones
• Run team meetings and help with large company meetings such as all hands, offsites etc.
• Design, implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively (e.g., trackers/status reports, Airwallex partner POC mappings, internal/external QBRs)
• Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives
• Proactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
• Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
• Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)
• Cook up company and team events (e.g., sales kickoffs, EOY parties, etc.)
• Aid in preparing documents and presentations
• Manage invoices and expenses
• Aid in the coordination of new workplace initiatives
• Occasionally help with reception, office management, and other project tasks

Requirements

• 7 years of experience in EA/ABP role supporting senior executives
• Diligence, reliability, and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters
• Appetite for new challenges and opportunities
• Exceptional written and verbal communication skills
• Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Qualifications

• Some familiarity with fintech/financial services companies and industry terminology