Senior Executive Assistant

About the role

This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business.

Responsibilities

• Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands
• Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications
• Meeting coordination: agendas, pre-reads, follow-ups, and execution
• Executive travel and personal logistics
• Confidentiality and professional judgment across all executive interactions
• End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination
• Conference schedule management: pre-booked meetings, dinners, and networking
• External-facing client entertainment and partner events during conferences
• Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual)
• Vendor sourcing, contract negotiation, and budget ownership and reconciliation
• Forward-looking event calendar, run-of-show documents, and post-event recaps
• Operations and administration: NDAs, expense reports, budget tracking, swag orders, and routine deliverables
• Proactive identification and resolution of administrative bottlenecks
• Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team
• Vendor relationship management across venues, caterers, hotels, and AV

Requirements

• 5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders
• Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities
• Strong proficiency in Google Sheets (Excel also acceptable)
• Proficiency in Google Workspace, Slack, Concur, and Calendly

Qualifications

• Exceptional organization and attention to detail
• Ownership-driven: sees problems before being asked, resolves without prompting
• High emotional intelligence and professional judgment
• Comfortable managing ambiguity and competing priorities without losing detail
• Strong written and verbal communication; represents the company credibly at the executive level
• Discretion and trustworthiness with sensitive information
• Urgency and follow-through
• Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc.

Skills

• Exceptional organization and attention to detail
• Ownership-driven: sees problems before being asked, resolves without prompting
• High emotional intelligence and professional judgment
• Comfortable managing ambiguity and competing priorities without losing detail
• Strong written and verbal communication; represents the company credibly at the executive level
• Discretion and trustworthiness with sensitive information
• Urgency and follow-through
• Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc.

Benefits

Launch Potato offers a total compensation package including a base salary, profit-sharing bonus, and competitive benefits. Your compensation package is determined based on market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework.

Pay

Total compensation is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit-sharing bonus, and competitive benefits.

Schedule

This role requires working in our Delray Beach office 4 days per week.