Senior Disbursements Specialist Accounts Payable

Principal Duties And Responsibilities

Processes Accounts Payable payments ensuring accuracy of correct payment per GBMC Healthcare/Gilchrist Hospice Care polices ensuring proper supporting documentation is provided and appropriate account(s) charged.

Processes vendor Set-Up, W-9 and Sales Tax Exemption requests.

Processes vendor Purchase Order and Non-Purchase Order invoices for payment by reviewing invoices received and matching invoices with hospital purchase order and ensuring proper supporting documentation.

Processes special checks, as requested, by obtaining necessary supporting documentation, charging appropriate account(s) and updating various accounting records and controls.

Gathers information and reconciles non-complex differences between invoices and purchase orders by maintaining contact with Purchasing, various GBMC Healthcare, Inc. department personnel, and vendors.

Maintains and files accounts payable records, performs miscellaneous typing, balances routine statements, and performs other related duties.

Performs regular system audits to ensure proper and accurate payments.

Responds to various inquiries from staff, auditors and vendors including short, duplicate or late payments. Researches complex Accounts Payable issues.

Keeps abreast of complex issues and IRS regulations.

Assists in ensuring that scheduled Accounts Payable tasks are performed.

Processes payments via credit card (e-Payables), ACH (American Express), EFT and system check.

Administers e-Payables and P-Card Programs.

Provides training.

Reviews/resolve outstanding e-Payables and upload P-Card payment.

Completes month end close process for Accounts Payable.

Reviews payments to vendors to identify 1099 recipient and reportable amounts.

Reconciles, processes and files 1099s.

Acts as lead resource to Accounts Payable and Manager, e-payables and P-Card training.

Assists in orienting and training Accounts Payable staff.

Assists in review, development and adherence to Accounts Payable policies and procedures.

Responsible for oversight of Accounts Payable functions in absence of Disbursements Manager.

Qualifications

Education Associate’s degree in related field or equivalent years of experience.

Experience 3 years progressive experience in Accounts Payable functions.

Skills

• Knowledge of basic accounting laws and IRS regulations as applicable to the Accounts Payable function.
• Skill in oral and written communication with an emphasis on customer service.
• Skill in data entry and data analysis.
• Skill in performing noncomplex arithmetic calculations.
• Ability to investigate complex Accounts Payable problems.
• Ability to perform complex and detailed Accounts Payable related work with accuracy and speed.
• Ability to explain policies and procedures.
• Ability to effectively train individuals and coordinate work of others.