Senior Accounts Payable Specialist

About the role

The position is based in AutoTech Solutions' Cincinnati corporate office, serving as the hub for accounting and finance functions. It involves close collaboration with operational leaders and team members across Michigan and North Carolina to support efficient procurement and cash management processes.

Responsibilities

• Serve as a business partner to the Director of Accounting and operational leaders.
• Own the full procure-to-pay cycle, ensuring accurate and timely invoice processing.
• Perform daily accounts payable operations, including invoice coding, matching, approvals, and exception resolution.
• Execute weekly payment runs, including ACH, wire transfers, checks, and other electronic payment methods.
• Establish and maintain vendor records, including onboarding, tax documentation, banking information, and credit applications.
• Manage vendor relationships and serve as the primary point of contact for payment inquiries, disputes, and statement reconciliations.
• Administer company expense and credit card programs, including oversight of the Ramp platform and employee expense compliance.
• Maintain accounts payable aging and payment timing to support disciplined cash management and working capital objectives.
• Partner with operations and procurement teams to resolve purchasing, receiving, and invoice discrepancies.
• Prepare accounts payable reports, analyses, and accrual information to support the monthly financial close process.
• Maintain and strengthen internal controls related to cash disbursements, banking access, and vendor master data.
• Identify opportunities to improve processes, automate manual activities, and enhance efficiency through system capabilities and technology solutions.
• Support ERP optimization efforts and participate in system implementations, upgrades, and process improvement initiatives as needed.
• Absorb additional duties and special projects as assigned.

Requirements

• Excellent verbal and written communication skills with the ability to interact effectively across all levels of the organization.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, problem-solving, and process improvement capabilities.
• Demonstrated ability to work independently while exercising sound judgment and decision-making.
• Ability to build strong relationships with internal stakeholders and external vendors.
• Proficiency with ERP systems, accounts payable workflows, and financial reporting tools.
• Experience administering corporate credit card and expense management platforms.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience working in a multi-location or multi-entity environment preferred.

Qualifications

• Associate degree in accounting, Finance, Business Administration, or a related field required; bachelor's degree preferred.
• Minimum of five years of progressive accounts payable experience in a mid-sized organization.
• Demonstrated experience managing high-volume invoice processing and vendor relationships.
• Experience working within a US GAAP-compliant environment preferred.
• Experience with ERP systems, particularly Acumatica, preferred.
• Experience with Ramp expense and credit card management software preferred.
• Experience in automotive equipment, distribution, manufacturing, or field service organizations preferred.
• Experience supporting process improvement, automation, or system implementation initiatives is a plus.