Senior Accounts Payable Specialist

Responsibilities

• Process all accounts payable invoices accurately and efficiently using Sage AI.
• Partner with budget managers to obtain timely invoice approvals.
• Convert purchase order receipts submitted by the Purchasing Department.
• Match invoices with corresponding purchase orders and receiving documentation to ensure accuracy.
• Prepare and initiate weekly ACH, check, and wire payments.
• Apply and reconcile automated payments within Sage daily.
• Maintain accurate and organized vendor records and invoice information within Sage.
• Build and foster positive, professional relationships through regular communication with vendors.
• Leverage Sage communication tools to improve efficiency and streamline vendor interactions.
• Prepare weekly payment priority schedule and forecast upcoming financial commitments.
• Track travel deposits and payment activity to anticipate future cash flow requirements.
• Reconcile accounts payable and purchase order sub-ledger accounts to support accurate financial reporting.
• Reconcile and import journal entries from the SAP Concur credit card reporting system as part of the month-end close process.
• Identify and recommend process improvements that increase automation, accuracy, and efficiency within the accounts payable function.
• Maximize the use of existing systems and technology to streamline workflows and improve productivity.
• Provide cross-functional support as a backup for accounts receivable functions as needed.
• Support special projects and perform other duties as assigned.

Requirements

• Prolonged periods of sitting and working at a computer using standard office equipment.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to occasionally stand, walk, bend, and lift or move items up to 15 pounds.
• Ability to maintain attention to detail while performing repetitive, computer-based tasks.