Senior Accounts Payable Specialist

T&E, Corporate Card & Policy Compliance (Ramp)

• Spend Auditing: Review and audit all employee spend within Ramp to ensure compliance with established company travel and expense policies.
• Proactive Receipt Collection: Monitor transactions and actively reach out to employees to request missing receipts, memos, or required documentation.
• Policy Communication: Serve as the internal point of contact for expense policies, clearly communicating guidelines and helping employees understand "what fits" within company compliance.

Platform Ownership

• Issue, manage, and monitor virtual and physical corporate cards to employees and vendors via Ramp.
• System Optimization: Assist in refining Ramp workflows, submission policies, and mapping to maximize automation and efficiency.

Full-Cycle Accounts Payable & Payments

• Invoice & Workflow Management: Review, code, and route invoices for proper approval, ensuring seamless integration between Coupa and Sage Intacct / NetSuite.
• Payment Execution: Manage and oversee all outgoing payments, including ACH, wires, manual check payments, and virtual card settlements.
• Vendor Management: Handle new vendor onboarding, maintain precise system setups, issue annual 1099 reporting, and serve as the main point of contact for vendor inquiries.

GL, Reconciliation & Month-End Support

• Ledger Accuracy: Reconcile the AP sub-ledger, corporate card statements, and bank accounts to ensure all bills and payments are accurately posted.
• Month-End Close: Assist with month-end activities, including preparing expense accruals and reconciling balance sheet accounts.
• Discrepancy Resolution: Investigate and resolve billing discrepancies by reconciling vendor accounts against monthly statements.

Process Improvement & Enablement

• Policy & Documentation: Review existing AP/T&E policies. Evaluate, recommend, and implement changes to boost efficiency and internal controls.
• Maintain up-to-date process documentation.
• Internal Training: Act as the internal champion for AP and T&E processes, providing clear training and support to team members across all levels of the company.