Senior Accounts Payable Specialist

Solar Gaines is a leading commercial solar installer serving Maryland, Washington, D.C., Delaware, and Virginia. As we continue to grow, we are seeking dedicated professionals to join our team in helping businesses transition to clean, renewable energy.

About the role

We are seeking a skilled and detail-oriented Senior AP Specialist to join our accounting department. This role will be responsible for assisting with full-cycle accounts payable in a high-volume construction environment.

Responsibilities

• Process high-volume invoices and material supplier bills (full-cycle AP)
• Verify 2-way matching between invoices and purchase orders/subcontracts
• Assist AR Specialist with collecting and tracking conditional and unconditional lien waivers from vendors and subs before releasing payments
• Manage W-9 updates, new customer setup, and certificate of insurance (COI) tracking
• Code expenses accurately to specific job numbers and cost codes, including overhead invoices
• Prepare biweekly check runs and assist with ACH/EFT payments
• Manage the AP Accounting email account
• Collaborate with Purchasing Manager, Project Managers, and Assistant Project Managers to ensure timely invoice approval
• Maintain understanding of monthly closing deadlines for updated Job Cost Reports

Requirements

• 5 years of construction accounting experience required
• Associate degree in accounting, bookkeeping, or related field preferred
• High-volume AP experience with strong analytical skills and attention to detail
• Proficient in Excel and ERP accounting systems (Foundations experience preferred)
• Strong data entry accuracy and comfort with high-volume workloads

Benefits

• Competitive pay ($65,000 – $85,000)
• Health, Dental, and Vision Insurance
• Paid holidays, vacation time, and sick leave
• 401(k) plan with 3% employer contribution
• Paid training and advancement opportunities

Schedule

• 8-hour day shift
• Monday to Friday
• In-person at our Cockeysville, MD office (reliable commute or relocation required)