Accounts Payable Specialist

About the role

This position supports accounts payable operations by processing vendor invoices and managing payment activities. The role also supports daily accounting operations through account reconciliations and discrepancy resolution.

Responsibilities

• Process vendor invoices; match invoices to purchase orders and receiving records; and research and resolve discrepancies.
• Assist with vendor setup and maintenance, statement reconciliation, and payment inquiries.
• Process ACH payments and checks in accordance with established internal controls.
• Reconcile company credit card statements and bank statements.
• Investigate discrepancies and obtain missing documentation for these reconciliations.
• Support vendor returns, credits, rebates, and related account research.
• Maintain accurate financial records and assist with reporting and month-end activities.
• Use accounting system and other programs to process transactions and maintain accurate financial information.
• Collaborate with purchasing, receiving, branch personnel, and other departments to resolve issues and improve processes.
• Identify opportunities to improve the efficiency, accuracy, and internal controls of accounting processes, including opportunities for automation.
• Assist in other areas as needed to support the accounting team and business operations.

Skills

• Attention to detail and organizational skills.
• Strong technology skills, including the ability to navigate enterprise resource planning (ERP) systems and accounting software efficiently.
• Ability to learn new systems and technologies efficiently.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving skills.
• Ability to function well and work in a collaborative environment.
• Excellent interpersonal skills.
• Must be reliable and trustworthy.

Physical Requirements

• Must be able to lift up to 15 pounds.
• Prolonged periods of sitting at a desk and working on a computer.

Qualifications

• Previous accounts payable, bookkeeping, or accounting experience.
• Experience with ERP systems and a working knowledge of basic accounting principles.
• Associate’s degree in accounting, business, or bookkeeping.